How To Automatically Export Evernote To PDF For Real Estate Agents

Why do real estate agents use PDF?

PDF is one of the most commonly-used document formats for real estate agents. For an electronic document to be considered legally-binding in a court, it must be created in a file format that cannot be altered without leaving an electronic footprint. It's also very portable and user-friendly. It can quickly be shared with others, printed, and edited without any major hassle.

PDF can be created as a "read only" document that cannot be edited in any way without leaving an electronic footprint. PDF meets all legal requirements in a court of law. It also has high compression, and requires no expensive software to view, as the software is free.

Document security is always a concern to real estate agents, and PDF document security meets all legal security requirements by requiring a password at the document level. Then the document can be freely shared without fear of unauthorized viewing. Of course you should always create a strong password. 


How To Integrate SharePoint And Box For Real Estate Agents

Many professional real estate agents use SharePoint because the brokerage they work for is using the Microsoft suite of tools, and SharePoint is installed for all users. It is specifically designed to give enterprise companies and individual professionals a secure place to store, organize, share and access information from almost any device. There are several SharePoint tools including SharePoint Online, SharePoint Designer and SharePoint Workspace, and each has its own unique purpose that can help real estate agents manage their files and communicate with their peers in a more efficient manner.

Real estate professionals use Box because it is simple-to-use and it offers enterprises and professionals a secure place to store files, collaborate over files and documents, and share files and documents in real-time. Box is one of the more appealing cloud providers for real estate agents, as its security is at the highest level, and it meets the security standards of both HIPPA and HITECH. 


How To Use cloudHQ For Real Estate Agents

CloudHQ is one of the most popular data replication services which many small businesses and professionals use for consolidation, collaboration and backup. It may sound complicated, but actually cloudHQ is VERY simple to use, and it's completely automated, so you can simply set it and forget it, and cloudHQ handles the rest. But what exactly does cloudHQ do? And how can cloudHQ help us real estate agents?


Transaction Management Made Easy For Real Estate Agents

Transaction management for real estate agents can be frustrating, especially if you don't have an assistant to help you organized. There are many tools available on the internet that can help make transaction management more efficient. Basecamp, Google Drive and cloudHQ are just a few of such tools. By using these three powerful cloud services, real estate agents can take control of transaction management and become more organized, saving time and money, and ensuring that you always have access to your files no matter what happens.


How Cloud Technology Is Revolutionizing The Real Estate Industry

Get rid of that big, expensive office

Many real estate agents have tossed the physical office for a virtual office. This gives them more flexibility, while cutting costs and giving them more control over their work schedule. Those big bulky file cabinets around your desk, toss them too. Cloud storage is cheap, secure, and gives you anytime access to your files and documents.

  • Need to answer the phone? Use your cell phone or an answering service. 
  • Need to create appointments? Use Evernote and/or Google Calendar to stay organized.
  • Need storage for your online documents? Check out Dropbox, Google Drive and Box
  • Need document management? Google Apps has you covered. 
  • Need to take notes and/or photos on-the-go? Evernote is the best.
  • Need to integrate multiple cloud services or back up your files? Check out cloudHQ


How To Create An Online Database For Real Estate Photos And Videos

When dealing with online real estate listings, visual marketing is a key feature that can quickly turn into leads for a real estate agent. Photos and videos illuminate areas of properties that sometimes just can't be explained in words. And the more photos, the better. When a homebuyer uses the internet to search for a home, they want to see every aspect of the property possible before they actually visit the property. This is where the real estate agent can create stunning listings with informative videos and photos.


Top 5 Real Estate Security Tips

As a real estate agent, security is a high priority, but there are many security features that we tend to overlook simply because of convenience or because of a lack of knowledge about the features. But you don't have to be tech guru these days to have top-notch security. Powerful security programs are available to everyone, and are much easier to use than security programs in the past. And there are many security features that everyone should activate in order to keep data safe. In this article we will take a look at the top 5 real estate security tips.


Staying Connected In Real Estate

Staying connected in real estate is essential for productivity. As cloud computing, mobile and social trends have changed the way real estate agents handle their business, the entire industry has taken notice of the many benefits the trends have brought. Now it's not uncommon at all to hear of real estate agents with virtual offices- working from wherever they are, working from home and handling all of their business on the go. Here are the top 3 trends for real estate and how they are affecting real estate agents.


How to integrate Google Drive to Box

Cloud services have practically revolutionized the real estate industry. From document management to collaboration to staying connected- cloud apps provide the features that make real estate agents more productive and efficient. Google Drive and Box are two of the most popular cloud services for real estate agents. In this article, we will take a look at Google Drive and Box are used in real estate, and how real estate agents can have their data from Google Drive synced to Box in order to create an easily searchable database, as well as to create a secure backup of all files and documents in case of data loss.


Maintaining Mobile Security In Real Estate

As real estate agents migrate more of their business to mobile and remote work, they need to be aware of the security risks that come along with mobile use. Many real estate agents are self-employed or independent contractors, while others work for large real estate corporations. In a large corporation, you will find many strict mobile policies that agents must adhere to when using mobile devices for company tasks. Often there is a full-scale "Bring your own Device" (BYOD) plan in effect. This policy covers all aspects of the mobile device usage and the company's management, monitoring and maintenance policies (if any) that are in effect for a company BYOD implementation.

Defining a mobile policy

When creating a mobile policy, the policy should include information pertaining to cloud services and apps that are used by real estate agents to perform company tasks. How these services and apps are accessed from the mobile device and what data users are allowed to access through these devices. All Software-as-a-Service (SaaS) apps that will be used in the agent's line of work should be clearly defined in the mobile policy.

Third-party cloud providers are sometimes needed to perform various tasks that other programs and software are unable to do. A section defining the use of these third-party vendors should be implemented into the mobile policy. For instance, if you choose a specific cloud provider to perform a service for you, you expect that cloud provider to handle the aspects of the project. But if that cloud provider enlists the help of separate cloud provider to perform some of the tasks on the project, this could cause a security risk as you will not be aware of the third-party vendor's involvement and will be unable to thoroughly examine the vendor's security features. 

Real estate data loss can occur at any time

As a real estate agent, you probably use multiple cloud services- Evernote, Dropbox and Google Drive are three of the top choices for most real estate agents. But how secure is that data? Notes, photos and audio clips that are created and stored in Evernote, Documents that are uploaded or created and stored in Google Drive, and large files such as presentations or videos that are stored in Dropbox- all of this data could vanish in an instant. Sometimes data loss occurs due to accidents and human error, while other times it happens due to malicious deletion such as hacking or revenge. But this the cloud, you say. It's all backed up, right? The answer is a point. Many cloud providers offer data recovery options for a certain amount of time, typically 30 days. So if you accidentally delete an important file (contract, financial record, transaction, etc.), and don't catch the missing file for over 30 days, it can be gone forever. If a malicious hacking occurs and the attacker deletes important data. Or a disgruntled employee in an act of revenge. And yes, sometimes the cloud provider's automated system wrongfully flags a user for a ToS violation, which can result in data loss, even if the account is eventually restored.

How to sync cloud services and create secure cloud backup with cloudHQ

There is a perfect solution to protect real estate agents from data loss- cloudHQ. The cloudHQ system works by replicating files between multiple cloud services. Here is a handy link to all of the cloud services that cloudHQ is compatible with, as well as the detailed instructions on how to set up sync between various cloud services. You can choose which cloud services you wish to use for a sync pair- for instance, if you think it would be useful to have all of your Evernote notes automatically popup in Google Drive, you can set up a sync between Evernote and Google Drive. Or maybe you want all of your Google Drive documents to automatically popup in Dropbox. That's as simple as creating a sync pair between Google Drive and Dropbox. And guess what- if you set up BOTH sync pairs, you will have all of your Evernote notes sent to Google Drive, plus all of your Evernote notes and Google Drive documents sent to Dropbox. This creates a very useful sync, as well as a complete backup of all your work in Dropbox.

You should create mobile and data security policies, which clearly outline all security implementations to eliminate all potential threats, vulnerabilities and possibilities of data loss. Mobile devices can be lost or stolen, and data compromised. Cloud account security can be breached and data can vanish in the blink of an eye. But with the cloudHQ cloud data backup system churning tirelessly away, creating and protecting a complete secondary copy of all company data, businesses can rest assured that data loss will never be a problem. CloudHQ is the solution.

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