How To Sync Dropbox And Sharepoint For Real Estate Agents

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Many real estate agents use Sharepoint for various reasons—some use it because it is corporate-grade and professional, some use it because it's backed by Microsoft, others use it because all of their coworkers or other real estate agents use it, and some use it because it's what they are experienced in using. Sharepoint helps real estate agents connect with other professionals (coworkers, other real estate agents, investors, homebuyers, sources, etc.) and helps them engage with these people, share ideas and practically reinvent the way they deal with homebuyers. It also makes it simple to organize transaction files and other business-related aspects such as cost-management, risk-assessment and time-management.

Many real estate agents also use Dropbox for their business tasks. Dropbox offers real estate agents secure cloud storage, and the simplest sharing available. So if you are a real estate agent, and you are using Sharepoint, but your client or investor is using Dropbox,cloudHQ makes it easy to sync the two services without the need for both parties to install both services on their computers or devices. 


 

How Cloud Technology Is Revolutionizing The Real Estate Industry

Get rid of that big, expensive office

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Many real estate agents have tossed the physical office for a virtual office. This gives them more flexibility, while cutting costs and giving them more control over their work schedule. Those big bulky file cabinets around your desk, toss them too. Cloud storage is cheap, secure, and gives you anytime access to your files and documents.

  • Need to answer the phone? Use your cell phone or an answering service. 
  • Need to create appointments? Use Evernote and/or Google Calendar to stay organized.
  • Need storage for your online documents? Check out Dropbox, Google Drive and Box
  • Need document management? Google Apps has you covered. 
  • Need to take notes and/or photos on-the-go? Evernote is the best.
  • Need to integrate multiple cloud services or back up your files? Check out cloudHQ


 

How To Create An Online Database For Real Estate Photos And Videos

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When dealing with online real estate listings, visual marketing is a key feature that can quickly turn into leads for a real estate agent. Photos and videos illuminate areas of properties that sometimes just can't be explained in words. And the more photos, the better. When a homebuyer uses the internet to search for a home, they want to see every aspect of the property possible before they actually visit the property. This is where the real estate agent can create stunning listings with informative videos and photos.



 

Top 4 Real Estate Trends For 2014

Virtual office

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Many real estate agents have already switched to the virtual office and this number should increase in 2014. The ability to work remotely is greatly increasing efficiency and productivity. It's also a huge reduction in cost as real estate agents no longer have the costs of office space rental, storage, expensive hardware, etc. Communication can be broadcast via cloud services and video messaging. Document management can be enhanced via cloud services such as Google Drive. Transaction management can be performed using cloud services such as Basecamp. Files and documents can be scanned and stored in cloud services such as Box and Dropbox. And all of this can be accomplished from any location that has internet access.


 

SAAS And Real Estate In The Cloud

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If you are a real estate agent that is into technology and the cloud, you are probably familiar with Software as a Service (SaaS) in the cloud. Many real estate agents already use SaaS in the cloud, and you probably already do in some form as well. Many  real estate agents that use SaaS are wary (and rightfully so) about a number of issues and challenges including security, cost, data backup and recovery and other possible disasters that could happen in the cloud. In this article, we will take a look at what SaaS is, how it is used in the real estate office and in the field and how to prevent any cloud disasters associated with SaaS from happening to you.

What is Saas?

Software as a Service apps are quickly becoming more popular in real estate brokerages everywhere. An SaaS app is software that is based in the cloud, so it performs the same functions as software installed on your computer, but you can access it from any device that has internet access instead of having to install software on all of your devices.

Some of the most popular SaaS apps that are used in real estate brokerages today are:

  • Evernote: Used for taking notes, snapping photos, clipping web articles, audio clips and much more.

  • Google Apps: This powerful document management suite allows real estate agents to quickly create, edit, delete, share, sign and save documents, spreadsheets and presentations from any mobile device or computer that has internet access.

  • Dropbox: The most popular cloud storage provider, offering free space, unlimited size file sharing, simple file sharing, strong encryption and security measures. 

  • Box: Similar to Dropbox, it offers free space, but does have file size limits. It also offers the strongest security measures as it is HIPAA and HITECH compliant.

  • Microsoft SkyDrive: Microsoft's cloud storage. If you have Windows 8, you are no doubt familiar with SkyDrive as much of the storage and apps are stored in the cloud on SkyDrive.

  • Basecamp: That's right, the premier project management tool in the world is SaaS. Based in the cloud, Basecamp provides real estate agents with all the tools they need to successfully manage cases and other projects from any location with internet access.

How secure are SaaS apps?

Well, there is good news and bad news. The bad news first: 1 out of 3 Companies Lose Data in SaaS. Okay, so now you're thinking that SaaS is not secure, right? Wrong. The sad fact is- human error still accounts for the number one reason for data loss in the cloud. And unfortunately, security cannot predict human error and therefore it is very hard to guard against it. But there is one cloud service that stands against human error, human stupidity and even purposeful malicious human deletion. This cloud service is cloudHQ

How cloudHQ is the solution to data loss

The cloudHQ backup and replication service works by providing a complete backup of all of your cloud data to a backup account on a completely separate cloud service. So if your brokerage uses Dropbox for all of your cloud storage needs, the backup account could be on a separate cloud service such as Google Drive or Box. You choose which folders and files you wish to have backed up and cloudHQ does the rest. All new files added to the shared folders in the main account will be instantly replicated to the backup account. So now if you or your coworkers or anyone else with access to the cloud account accidentally (or purposely) deletes files or important documents, there will always be a secondary copy of all of your files and documents on the backup account. Recovering files is quick and easy and only takes minutes. Most cloud services offer file recovery, but only for short periods up to 30 days. After that period of time, your data is gone forever, unless you have a secure backup system like cloudHQ. Human error is prevalent and is still the number one cause of data loss in the cloud, but with cloudHQ, you can combat human error and defeat it easily by maintaining a safe and secure backup of all data in the cloud.

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Why Cloud Integration And Backup Are Important For Real Estate

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The surge in cloud computing and real estate has increases exponentially in recent years. As mobile and cloud trends have pushed the industry closer to remote revolution, a growing number of cloud apps have helped make the migration process simpler and quicker. Real estate agents are looking for apps and services that will increase their sales, while reducing time needed to accomplish tasks and save money at the same time. The cloud has offered up numerous services and apps that do just that. In this article, we will take a look at some of the best cloud apps for real estate, and why cloud integration and cloud backup are so important for real estate.



 

How To Integrate Dropbox And Evernote

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As more companies migrate to the cloud and turn to cloud apps for their work, integration between cloud apps becomes more critical. Many real estate agents use Evernote to handle many of their daily tasks but the problem is that Evernote doesn't give users a whole lot of storage space to work with. Once you reach your monthly quota of space, you are just out of luck until the next month's allotment comes through. Other reasons you might want to sync Evernote to Dropbox are:

  • You want to use Dropbox as a mobile office and have your files from multiple cloud services synced to Dropbox for easy accessibility and flexibility. 
  • You need to manage large files in Evernote, but once they are created you would like to delete them to free up storage space. 
  • Dropbox has an easy-to-use interface, extremely simple (and very popular) file sharing and collaboration features. 
  • To have a secure backup of all your Evernote files in case data loss or loss of account access happens.

How to sync Evernote to Dropbox

So now you know why you want, or need, to integrate Evernote and Dropbox, but you still aren't sure how. This is when cloudHQ comes into play. CloudHQ provides the integration between Dropbox and Evernote that enables real estate agents to sync all (or just specific) files that they want replicated to Dropbox. 

Sign up for cloudHQ

The first step is to sign up for cloudHQ; you can snag a 15 day free trial here. Once you are a member, you can choose your integration by going to the sync wizard here. You will notice there are many cloud app icons at the bottom of the page. These are all of the cloud apps you can choose to make synchronization pairs with. For this project, you will only need two- Dropbox and Evernote. 

Add sync pairs in cloudHQ

There are two boxes on the page, one on the left and one on the right. You need to drag the Evernote icon to the first box. From there, you will be asked to link to an Evernote account. If you don't have an Evernote account yet, you will be given the option to create one. You will also be given the choice to choose which notebooks or notebook stacks you want replicated. Once you are redirected back to the cloudHQ sync wizard, you will need to drag the Dropbox icon to the box on the right. You will then be asked to link the Dropbox account and choose which folders you want the replicated files to be stored in. You can also choose which format you want your Evernote notes exported into- Microsoft Word format, Evernote format or PDF format. Since Evernote does not offer Evernote to PDF conversion, you can use cloudHQ as an automatic, simple converter if you have a large number of notes that you would like to have converted from Evernote to PDF. On the last page (settings page) you will have a choice to make. If you want two-way synchronization (Evernote to Dropbox and Dropbox to Evernote), just leave the settings as they are. If you only want one-way synchronization from Evernote to Dropbox, select that option. Selecting one-way sync can prevent files in Evernote from being deleted if you accidentally delete important files in Dropbox.

Once you have successfully set up the Evernote to Dropbox sync, cloudHQ will start working, replicating all of the selected folders from Evernote to Dropbox. From that point on, any new notes that are created or uploaded to Evernote will be instantly replicated to Dropbox. Any revisions to existing files that are already in Evernote will be instantly replicated to Dropbox. And cloudHQ will continue to work, running tirelessly in the background, invisible to the user (so there are no interruptions), continuously replicating any changes or additions to your Evernote account.


 

Integration In The Real Estate Cloud

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As the number of cloud services and apps are growing, one thing is for certain- the demand for integration between these services is growing as well. A real estate agent's toolkit may be comprised of many different apps and services including Evernote, Dropbox, Box, Google Drive, Basecamp and more. However, very few of these apps offer integration with other services. Wouldn't it be great to be able to sync all of your Evernote notes to Dropbox? What about creating documents in Google Drive and having them automatically replicated to Box? Basecamp projects to Dropbox? Gmail emails to Box? SkyDrive to Dropbox? And what if you want your Evernote notes to be replicated in PDF format, a feature that Evernote does not currently offer?

How to integrate your cloud

By using cloudHQ, integration between all of these services and many more is possible. Evernote to PDF is possible. Having all of your files from various apps replicated to a single cloud service for easy accessibility and searching is a simple and automated process. You can choose to have all files replicated or just specific files and folders. CloudHQ's replication is automatic, so there are no manual transfers and you can continue to work in as many cloud apps as you wish, knowing that your files are being securely transferred to the cloud app of your choice. 

If you want to create a portable "office" in Dropbox, but you want to use all your other cloud apps, just set them all to be replicated to Dropbox. Evernote to Dropbox. Google Drive to Dropbox. Basecamp to Dropbox. SkyDrive to Dropbox. Gmail emails and attachments to Dropbox. And the formats you can have files exported in varies as well. Evernote to Microsoft Word format. Evernote to PDF. The list goes on. All files will automatically show up instantly in Dropbox as they are created. Any revisions to existing files will be instantly replicated as well. The cloudHQ service runs in the background, completely invisible to users so they are not interrupted during their daily tasks.

CloudHQ and real estate

CloudHQ has contacted and listened to comments, suggestions and criticism from real estate agents from all over the country. One of the biggest complaints about using apps is that they are not able to be integrated with other cloud apps. The manual transfer of data can be costly and time-consuming. CloudHQ has designed integration between many apps that real estate agents say they use in their daily tasks. This automation helps save agents time and money, so that they can concentrate their time on other important tasks. Cloud integration is here and it's called cloudHQ.


 

Real Estate And Cloud Computing

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Real estate and cloud computing together have changed the way that real estate agents operate. Smartphones and tablets have brought an array of various benefits to real estate agents. Mobile trends are now pushing real estate agents to perform most (if not all) of their work remotely. Some agents have even tossed the office and went completely remote and paperless.


The mobile real estate agent

Technological advancements in the smartphone industry have produced a slew of mobile real estate agents. With new apps and features, real estate agents can now stay on the road much longer than they could before. This makes multitasking a much easier chore as agents can now perform real estate duties as they pick their kids up from school, have lunch with friends or even while they are vacationing at the beach. Real estate websites and online listings can be managed from mobile devices, while homes can be searched from apps and websites. Nearly all aspects of the real estate business can be performed directly from a mobile device.

The paperless real estate agent

Sometimes just being a little more mobile isn't enough. Many real estate agents are kissing the office goodbye and heading out on their own. Completely paperless, agents can perform all their real estate duties through mobile and cloud computing. They can use cloud storage such as Box and Dropbox for their files and documents. They can use Evernote to take notes, photos and audio clips, as well as create to-do lists and maintain organization. Google Drive is practically a complete virtual office with the Google Docs suite of document creation and editing tools. It can also be used for file storage and sharing, and has the best collaboration features of any cloud service available.

By using these tools, real estate agents can perform all real estate duties from any location that has internet or mobile service. Documents can even be created and shared with clients. By using another app, DocuSign, documents can even be legally signed. Going paperless definitely has its advantages, and not just that agents can cut costs by not having an office and all that equipment. Time-management is a huge benefit as there is no drive to and from the office each day. Agents can actually perform their duties as they travel. By using numerous photos and video, agents can even sale some homes before the buyer has ever seen it in person or set foot on the property. But perhaps one of the greatest advantages to going paperless is that the filing cabinet is no longer relevant. Now instead of searching through paper folders and files, a simple search will find what you are looking for in seconds. Mobile and paperless both have their advantages and can save agents time and money.



 

Top 5 Tech Tools For Real Estate Agents


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Cloud services have become the lifeblood of the modern real estate agent, especially for the real estate agent that wants the ability to work remotely. The benefits of time-management and cost-effectiveness of cloud services are becoming well-known in the real estate industry. The real estate agent that can create documents on the fly, send them to clients within seconds, have them signed digitally and get them back within a matter of minutes- this is the sign of the efficient real estate agent.


5 tech tools every real estate agent should be using

Evernote

Evernote is a real estate agent's organizational sidekick; it's much more than just a text program for taking notes. It's essentially a complete office all wrapped up in a little green package. Agents can create checklists and to-do lists to ensure that appointments and meetings are not missed, that photos are taken, videos created, keys left in the lockbox and other tasks that must be completed in order to complete a transaction. Photos can be taken directly from Evernote and tagged with appropriate keywords for easy searching at a later time. Real estate agents can virtually perform all aspects of a transaction from within Evernote.

DocuSign

Docusign is digital document-signing software that can be used by real estate agents to legally complete document signings over the internet. This saves time and money as real estate agents can send documents to their clients for review and for signing. The clients can receive the document, review it, sign it and then return it. This is extremely useful in situations when the real estate agent and client cannot meet up due to distance or other obstacles. 

Google Drive

Google Drive is comprised of a powerful suite of document creation and editing tools that real estate agents can use for more efficient document management. Agents can create, revise, share, collaborate on, and store documents within Google Drive. It can also be used in conjunction with Docusign to have documents signed and quickly returned to the agent.

Dropbox

Dropbox is one of the top cloud storage services around, mainly because of its easy-to-use drag-and-drop file sharing system. It also has no file size limits when sharing files from the app. Dropbox can be used to store large files- such as video, audio, presentations, documents and more.

cloudHQ

CloudHQ is a service that can tie other cloud services together. Notes, documents and other files from Evernote can be automatically synced from Evernote to Dropbox or other cloud services. Documents and files from Google Drive can also be synced to another cloud service. By using cloudHQ to sync files from one cloud service to another, real estate agents can access, view, revise and share files from a variety of cloud services. It also helps when agents prefer one cloud service but the client prefers another. Sharing can still be a simple process that only takes a few seconds.

Evernote doesn't currently offer the ability to export files into PDF format. But by using cloudHQ, agents get the ability to export files in Microsoft Word format, PDF or plain text format. This is extremely helpful as PDF is a very common format used among agents.