How To Sync Gmail And Evernote For Real Estate

Millions of small businesses and individual professionals use Gmail as their business email, and this includes a high number of real estate professionals.  The benefits of Gmail are very appealing for real estate agents as it is free, easily integrates with other Google services such as Google Apps, Google Docs, Google Drive, and many others. And of course, as we have mentioned in previous articles, Evernote is a real estate agents main tool. It can be used for taking quick notes and snapshots, document creation and editing, and simple searching with the superior benefits of Evernote's tagging system. Unfortunately, these two useful tools do not play nice with each other. But cloudHQ is like the glue that binds them together. This is extremely useful for keeping Gmail emails and attachments perfectly organized in Evernote, as well as having your Evernote notes, photos and other files in Gmail for simple sharing.


Cloud Integration With Box In The Real Estate Cloud

Making cloud services play nice with each other can be a difficult task if you don't know the tricks of the trade. Real estate agents often use multiple cloud services and apps to perform their daily tasks, including Evernote, Google Drive and Box.

Box is one of the top cloud storage services available to real estate agents, and many prefer to use it because of the its easy access, simple interface and top-notch security. Box is HIPAA and HiTECH compliant, which makes it a strong choice for real estate agents that deal with confidential data and sensitive information.

Box has a mobile app which allows real estate agents to access their data from any mobile device, at any location that has internet access.

However, sometimes real estate agents find themselves overwhelmed by having all of their data spread out across multiple cloud services. All their notes, checklists, audio clips and photos stored on Evernote, documents and other files stored on Google Drive and large files such as videos or presentations stored on Box- it can be a confusing hassle to try to find files with such disorganization. But luckily there is one cloud service that allows real estate agents to automatically have their data sent to one centralized location (in Box). This cloud integration service is called cloudHQ and is one of the leading cloud integration services known for reliability, stability and affordability. In the sections below, we will take a look at how to integrate Evernote and Box, Google Drive and Box, and how to integrate multiple services to create a centralized database of all of your cloud files.

Integrating Evernote and Box

Evernote is a real estate agent's main tool of choice for quickly and easily taking notes, snapping photos or snagging audio clips. To setup Evernote to Box, simply sign up for cloudHQ and go to thecloudHQ wizard here. You can find the detailed instructions here, but for now, I'll give you a quick idea of how easy this is to setup.

From the sync wizard page, you will see two blank boxes towards the top of the page and a many icons of various cloud services at the bottom of the page. Look for the Evernote icon and drag it to the first box. You will be asked to authorize your Evernote account to allow cloudHQ to integrate your data, and then you will be returned to the sync wizard page. Now you will drag the Box icon to the box on the right and go through the authorization process with Box. You will only have to authorize one time for each cloud service. Once you have authorized Box, you will be taken to an options page where you can change options such as what file format you want to have your Evernote notes exported to Box in. You can choose from MS Word, PDF, TXT and Evernote format. If you would like additional formats, simply send cloudHQ an email and let them know, the cloudHQ system is very flexible and they can handle customized requests quickly and efficiently. You can also choose if you want your notes synced in real-time automatically or if you would rather sync manually.

That's all there is to it. Now all notes you create or add to Evernote will be automatically replicated to Box. All changes to existing files will be automatically replicated as well.

Integrating Google Drive and Box

Google Apps is like an office suite that follows you everywhere you go- giving you access to email, as well as the ability to create, edit, share and store documents, presentations and spreadsheets. It has the easiest and best collaboration features as well, allowing up to 50 users to collaborate and revise documents simultaneously.

You can check out the detailed instructions here, but pretty much it's the same process as described in the last section of this article. Instead of using the Evernote icon, obviously you will use the Google Drive icon this time. The rest of the process is pretty much the same. 

Integrating cloud services to create a centralized database

One of the great features of cloudHQ is that users aren't limited to a single sync pair. So if you want all of your Evernote notes to be automatically replicated to Box AND you want all of your Google Drive documents and files to be automatically replicated to box AND you want all your Gmail emails and attachments to be replicated to Box, it can happen as easily as setting up multiple sync pairs. Now you have a centralized database in Box that contains all of your emails and attachments, all of your Evernote notes and all of your documents from Google Drive! This is very useful for simple searching of files and organization.

Depending on which plan you are using, you can have up to 10 sync pairs at a time. And you can even have multiple accounts of the same cloud service. So if you want to replicate files from one Box account to another Box account, you can do that.

You can check out the cloudHQ service by activating your free 15-day free trial here. This way, you don't have to put any money down and you can decide if cloudHQ is the right fit for your real estate needs.

Related Articles


How To Back Up Your Real Estate Gmail Account

Google's free email service, Gmail, is one of the most popular email services in the world. Because it is actually a cloud service, it is accessible nearly anywhere at any time. However, because there is the possibility of data loss or loss of account access, there is the need to back up your Gmail account. In this article, we will look at some very good reasons WHY you need to back up your real estate Gmail account and then we will look at HOW to back up your real estate Gmail account.

Why you need Gmail backup

Some users have experienced wrongful accusations of ToS violations. Some lost access due to issues with Google Plus, resulting in loss of access to ALL Google services, while other users simply see years of their data deleted for seemingly no reason. The worst part is, that as common as account suspensions and terminations are through Google services, Google offers virtually no customer support and few options when you need to restore your account. And when you need access to your data but your account is disabled, you are simply out of luck.

In the most recent instance, an image insertion bug has resulted in users being locked out of their accounts for over 24 hours. Maybe 24 hours is no big deal to you, but it certainly can be a hassle and it can result in many negative results as real estate agents typically deal with clients and other sources through email on a daily basis.

Other disruptions can be caused by network and server failures, which can result in loss of access to Gmail for hours or longer. There have been multiple instances of power outages with Google, which also results in loss of access to Gmail. Or you may be one of the unlucky recipients of a total wipeout of Google accounts.

And of course, we must not forget the possibility of Google accounts being hacked and data deleted.

So after reading all that, you may be thinking to yourself- Perhaps I don't need a Gmail account. But the truth is, out of all web-based email services, Gmail is actually one of the most secure. The unfortunate fact is- incidents happen to every service. There is no protection that is 100% foolproof. But there is one service that comes pretty close to perfection when it comes to preventing data loss through Gmail or any other cloud service.

The Gmail data loss solution

There is absolutely no reason to fear data loss through Google accounts such as Gmail. The solution- cloudHQ. The cloudHQ service works by providing automatic and real-time replication of all emails and attachments to a completely separate cloud account. All attachments are saved in corresponding folders and all emails are saved in the same organization and structure that you have created in your Gmail account. So if you experience any of the tragic circumstances described above in this article, you can simply login to the backup account and gain instant access to your emails and attachments. It's simple to set up, watch the short video below to learn how to use cloudHQ to back up your Gmail account. Don't wait until it's too late and years of emails, attachments, files, documents, and other important data disappears forever. Protection starts now.

Related Articles


Integration In The Real Estate Cloud

As the number of cloud services and apps are growing, one thing is for certain- the demand for integration between these services is growing as well. A real estate agent's toolkit may be comprised of many different apps and services including Evernote, Dropbox, Box, Google Drive, Basecamp and more. However, very few of these apps offer integration with other services. Wouldn't it be great to be able to sync all of your Evernote notes to Dropbox? What about creating documents in Google Drive and having them automatically replicated to Box? Basecamp projects to Dropbox? Gmail emails to Box? SkyDrive to Dropbox? And what if you want your Evernote notes to be replicated in PDF format, a feature that Evernote does not currently offer?

How to integrate your cloud

By using cloudHQ, integration between all of these services and many more is possible. Evernote to PDF is possible. Having all of your files from various apps replicated to a single cloud service for easy accessibility and searching is a simple and automated process. You can choose to have all files replicated or just specific files and folders. CloudHQ's replication is automatic, so there are no manual transfers and you can continue to work in as many cloud apps as you wish, knowing that your files are being securely transferred to the cloud app of your choice. 

If you want to create a portable "office" in Dropbox, but you want to use all your other cloud apps, just set them all to be replicated to Dropbox. Evernote to Dropbox. Google Drive to Dropbox. Basecamp to Dropbox. SkyDrive to Dropbox. Gmail emails and attachments to Dropbox. And the formats you can have files exported in varies as well. Evernote to Microsoft Word format. Evernote to PDF. The list goes on. All files will automatically show up instantly in Dropbox as they are created. Any revisions to existing files will be instantly replicated as well. The cloudHQ service runs in the background, completely invisible to users so they are not interrupted during their daily tasks.

CloudHQ and real estate

CloudHQ has contacted and listened to comments, suggestions and criticism from real estate agents from all over the country. One of the biggest complaints about using apps is that they are not able to be integrated with other cloud apps. The manual transfer of data can be costly and time-consuming. CloudHQ has designed integration between many apps that real estate agents say they use in their daily tasks. This automation helps save agents time and money, so that they can concentrate their time on other important tasks. Cloud integration is here and it's called cloudHQ.


How To Use Google Drive Documents For Your Real Estate Business

Google Docs has now become known as Google Drive and is one of the most popular cloud services in the world. Rivaling Microsoft Office, Google Drive hosts a complete suite of office tools, suitable for creating, editing, sharing, storing and converting documents. And Google Drive is always accessible if you have an internet connection. This means, even if you are out working remotely, you can quickly create transaction monuments, collaborate on them with the client, have them legally sign it (if necessary) using Docusign, and then receive it back from the client. All this can be completed directly from Google Drive.

  • If you use Dropbox, Evernote, Gmail, Basecamp or other cloud services, you can back them up to Google Drive, or you can sync your Google Drive files to other cloud services, simply by using a cloud backup service like cloudHQ.

Here are some of the extremely helpful features of Google Drive that can be used in the real estate profession.

Google Drive document features

  • Convert most file types to Google Drive format
  • Invite other people to collaborate on a doc with you, giving them edit, comment or view access.
  • Collaborate online in real time and chat with other collaborators.
  • View your documents' revision history and roll back to any version.
  • Download Google Drive documents to your desktop as Word, OpenOffice, RTF, PDF, HTML or zip files.
  • Translate a document to a different language.
  • Email your documents to other people as attachments.

Spreadsheet features

  • Import and convert .xls, .csv, .txt and .ods formatted data.
  • Export .xls, .csv, .txt and .ods formatted data and PDF and HTML files.
  • Use formatting and formula editing so you can calculate results and make your data look good.
  • Chat in real time with others who are editing your spreadsheet.
  • Create charts and gadgets.
  • Embed a spreadsheet, or individual sheets of your spreadsheet, in your blog or website.

Collaboration and presentation features

  • Share presentations with your friends and co-workers.
  • Upload and convert existing presentations to Google Drive format.
  • Download your presentations as a .pdf, .pptx, or a .txt file.
  • Insert images and videos, and format your slides.
  • Publish and embed your presentations in a website, allowing access to a wide audience.
  • Draw organizational charts, flowcharts, design diagrams and much more right within a presentation.
  • Add slide transitions, animations, and themes to create show-stopping presentations.


How To Get The Most Out Of Gmail

Many people use Gmail because of its easy-to-use interface and simple design. Others use it because it comes with a Google account. There are many features within Gmail that many people don't know about and there are other tips and tricks to help you get the most out of Gmail and make it work for you.

Advanced search

Gmail has a labeling system to help you keep track of important emails. However, when this is not enough, you may need to use advanced searching to find the email you need. For instance, you can search by size of email (size:3m for 3 MB file) or by age (older_than:1y for emails older than 1 year). Google has an extensive list of search operators to help users find the email they are looking for.

Send large files

How many times have you tried to send attachments through email only to find that the file is too large? Traditional file-sharing methods have all but made email attachment sending obsolete but if you want to send large files through Gmail, Google Drive has the answer. You can send files up to 10 GB simply by uploading it to Google Drive. When you compose an email through Gmail, there is a Google Drive icon at the bottom. Click on it to insert files form Google Drive. How easy is that? You can alternately include a link to the Google Drive file in the body of the email and the recipient can click on the link and access the file. 

Customize background

You can customize your background by clicking on the gear icon and choosing "Themes." At the bottom of the page you can choose from light or dark themes. Then you can choose a background photo from Google+, from your mobile device, a URL or uploaded from your computer.

Back up Gmail

You can back up your Gmail using cloudHQ in case you ever lose access to your account or in case of accidental or malicious deletion. You can back up your Gmail emails to a variety of cloud services such as Dropbox, Google Drive or others. Here is how to back up your Gmail using cloudHQ