How To Use cloudHQ For Real Estate Agents

CloudHQ is one of the most popular data replication services which many small businesses and professionals use for consolidation, collaboration and backup. It may sound complicated, but actually cloudHQ is VERY simple to use, and it's completely automated, so you can simply set it and forget it, and cloudHQ handles the rest. But what exactly does cloudHQ do? And how can cloudHQ help us real estate agents?


Transaction Management Made Easy For Real Estate Agents

Transaction management for real estate agents can be frustrating, especially if you don't have an assistant to help you organized. There are many tools available on the internet that can help make transaction management more efficient. Basecamp, Google Drive and cloudHQ are just a few of such tools. By using these three powerful cloud services, real estate agents can take control of transaction management and become more organized, saving time and money, and ensuring that you always have access to your files no matter what happens.


How Cloud Technology Is Revolutionizing The Real Estate Industry

Get rid of that big, expensive office

Many real estate agents have tossed the physical office for a virtual office. This gives them more flexibility, while cutting costs and giving them more control over their work schedule. Those big bulky file cabinets around your desk, toss them too. Cloud storage is cheap, secure, and gives you anytime access to your files and documents.

  • Need to answer the phone? Use your cell phone or an answering service. 
  • Need to create appointments? Use Evernote and/or Google Calendar to stay organized.
  • Need storage for your online documents? Check out Dropbox, Google Drive and Box
  • Need document management? Google Apps has you covered. 
  • Need to take notes and/or photos on-the-go? Evernote is the best.
  • Need to integrate multiple cloud services or back up your files? Check out cloudHQ


How To Create An Online Database For Real Estate Photos And Videos

When dealing with online real estate listings, visual marketing is a key feature that can quickly turn into leads for a real estate agent. Photos and videos illuminate areas of properties that sometimes just can't be explained in words. And the more photos, the better. When a homebuyer uses the internet to search for a home, they want to see every aspect of the property possible before they actually visit the property. This is where the real estate agent can create stunning listings with informative videos and photos.


Top 4 Marketing Tips For Real Estate Agents In 2014

Mobile marketing

The world has gone mobile. Yes, that's quickly turning into a cliché, but the truth is that according to a recent study "85 percent of buyers used a mobile device during the home buying process, with the majority of buyers (70 percent) accessing the Internet from their smart phones and 15 percent accessing it from their tablets."

Make sure your website is optimized for mobile use. This allows users to easily navigate your website on a mobile device. If the site is hard to navigate, slow-loading and gives errors, users will most likely click out and go a competitor's page. It's also important to optimize your real estate website due to Google search ranking penalties for websites that are not mobile-friendly.

You can make connections by having potential clients sign up for text messaging, or have your own mobile app developed to allow you to send notifications and interact with the clients to send them information and alerts.


How To Get More Organized In The Real Estate Office

As real estate agents we all know just how hard it is to stay organized. But advances in cloud computing technology have given real estate agents the tools they need to be organized, but many agents simply do not know enough about them or believe they are not technically-inclined enough to use such tools. It can be confusing when you do use some of the organizational tools as they are not typically compatible with other services. So even if you use several tools, you still end up with files and documents stored on different platforms. In this article, we will take a look at some of the top organizational tools available for real estate agents (Evernote, Google Drive and Box), and how you can utilize the unique organizational features of all of these services and still create an organized database to have all the information stored in one centralized, organized location.


Top 4 Real Estate Trends For 2014

Virtual office

Many real estate agents have already switched to the virtual office and this number should increase in 2014. The ability to work remotely is greatly increasing efficiency and productivity. It's also a huge reduction in cost as real estate agents no longer have the costs of office space rental, storage, expensive hardware, etc. Communication can be broadcast via cloud services and video messaging. Document management can be enhanced via cloud services such as Google Drive. Transaction management can be performed using cloud services such as Basecamp. Files and documents can be scanned and stored in cloud services such as Box and Dropbox. And all of this can be accomplished from any location that has internet access.


How to integrate Google Drive to Box

Cloud services have practically revolutionized the real estate industry. From document management to collaboration to staying connected- cloud apps provide the features that make real estate agents more productive and efficient. Google Drive and Box are two of the most popular cloud services for real estate agents. In this article, we will take a look at Google Drive and Box are used in real estate, and how real estate agents can have their data from Google Drive synced to Box in order to create an easily searchable database, as well as to create a secure backup of all files and documents in case of data loss.


Cloud Integration With Box In The Real Estate Cloud

Making cloud services play nice with each other can be a difficult task if you don't know the tricks of the trade. Real estate agents often use multiple cloud services and apps to perform their daily tasks, including Evernote, Google Drive and Box.

Box is one of the top cloud storage services available to real estate agents, and many prefer to use it because of the its easy access, simple interface and top-notch security. Box is HIPAA and HiTECH compliant, which makes it a strong choice for real estate agents that deal with confidential data and sensitive information.

Box has a mobile app which allows real estate agents to access their data from any mobile device, at any location that has internet access.

However, sometimes real estate agents find themselves overwhelmed by having all of their data spread out across multiple cloud services. All their notes, checklists, audio clips and photos stored on Evernote, documents and other files stored on Google Drive and large files such as videos or presentations stored on Box- it can be a confusing hassle to try to find files with such disorganization. But luckily there is one cloud service that allows real estate agents to automatically have their data sent to one centralized location (in Box). This cloud integration service is called cloudHQ and is one of the leading cloud integration services known for reliability, stability and affordability. In the sections below, we will take a look at how to integrate Evernote and Box, Google Drive and Box, and how to integrate multiple services to create a centralized database of all of your cloud files.

Integrating Evernote and Box

Evernote is a real estate agent's main tool of choice for quickly and easily taking notes, snapping photos or snagging audio clips. To setup Evernote to Box, simply sign up for cloudHQ and go to thecloudHQ wizard here. You can find the detailed instructions here, but for now, I'll give you a quick idea of how easy this is to setup.

From the sync wizard page, you will see two blank boxes towards the top of the page and a many icons of various cloud services at the bottom of the page. Look for the Evernote icon and drag it to the first box. You will be asked to authorize your Evernote account to allow cloudHQ to integrate your data, and then you will be returned to the sync wizard page. Now you will drag the Box icon to the box on the right and go through the authorization process with Box. You will only have to authorize one time for each cloud service. Once you have authorized Box, you will be taken to an options page where you can change options such as what file format you want to have your Evernote notes exported to Box in. You can choose from MS Word, PDF, TXT and Evernote format. If you would like additional formats, simply send cloudHQ an email and let them know, the cloudHQ system is very flexible and they can handle customized requests quickly and efficiently. You can also choose if you want your notes synced in real-time automatically or if you would rather sync manually.

That's all there is to it. Now all notes you create or add to Evernote will be automatically replicated to Box. All changes to existing files will be automatically replicated as well.

Integrating Google Drive and Box

Google Apps is like an office suite that follows you everywhere you go- giving you access to email, as well as the ability to create, edit, share and store documents, presentations and spreadsheets. It has the easiest and best collaboration features as well, allowing up to 50 users to collaborate and revise documents simultaneously.

You can check out the detailed instructions here, but pretty much it's the same process as described in the last section of this article. Instead of using the Evernote icon, obviously you will use the Google Drive icon this time. The rest of the process is pretty much the same. 

Integrating cloud services to create a centralized database

One of the great features of cloudHQ is that users aren't limited to a single sync pair. So if you want all of your Evernote notes to be automatically replicated to Box AND you want all of your Google Drive documents and files to be automatically replicated to box AND you want all your Gmail emails and attachments to be replicated to Box, it can happen as easily as setting up multiple sync pairs. Now you have a centralized database in Box that contains all of your emails and attachments, all of your Evernote notes and all of your documents from Google Drive! This is very useful for simple searching of files and organization.

Depending on which plan you are using, you can have up to 10 sync pairs at a time. And you can even have multiple accounts of the same cloud service. So if you want to replicate files from one Box account to another Box account, you can do that.

You can check out the cloudHQ service by activating your free 15-day free trial here. This way, you don't have to put any money down and you can decide if cloudHQ is the right fit for your real estate needs.

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SAAS And Real Estate In The Cloud

If you are a real estate agent that is into technology and the cloud, you are probably familiar with Software as a Service (SaaS) in the cloud. Many real estate agents already use SaaS in the cloud, and you probably already do in some form as well. Many  real estate agents that use SaaS are wary (and rightfully so) about a number of issues and challenges including security, cost, data backup and recovery and other possible disasters that could happen in the cloud. In this article, we will take a look at what SaaS is, how it is used in the real estate office and in the field and how to prevent any cloud disasters associated with SaaS from happening to you.

What is Saas?

Software as a Service apps are quickly becoming more popular in real estate brokerages everywhere. An SaaS app is software that is based in the cloud, so it performs the same functions as software installed on your computer, but you can access it from any device that has internet access instead of having to install software on all of your devices.

Some of the most popular SaaS apps that are used in real estate brokerages today are:

  • Evernote: Used for taking notes, snapping photos, clipping web articles, audio clips and much more.

  • Google Apps: This powerful document management suite allows real estate agents to quickly create, edit, delete, share, sign and save documents, spreadsheets and presentations from any mobile device or computer that has internet access.

  • Dropbox: The most popular cloud storage provider, offering free space, unlimited size file sharing, simple file sharing, strong encryption and security measures. 

  • Box: Similar to Dropbox, it offers free space, but does have file size limits. It also offers the strongest security measures as it is HIPAA and HITECH compliant.

  • Microsoft SkyDrive: Microsoft's cloud storage. If you have Windows 8, you are no doubt familiar with SkyDrive as much of the storage and apps are stored in the cloud on SkyDrive.

  • Basecamp: That's right, the premier project management tool in the world is SaaS. Based in the cloud, Basecamp provides real estate agents with all the tools they need to successfully manage cases and other projects from any location with internet access.

How secure are SaaS apps?

Well, there is good news and bad news. The bad news first: 1 out of 3 Companies Lose Data in SaaS. Okay, so now you're thinking that SaaS is not secure, right? Wrong. The sad fact is- human error still accounts for the number one reason for data loss in the cloud. And unfortunately, security cannot predict human error and therefore it is very hard to guard against it. But there is one cloud service that stands against human error, human stupidity and even purposeful malicious human deletion. This cloud service is cloudHQ

How cloudHQ is the solution to data loss

The cloudHQ backup and replication service works by providing a complete backup of all of your cloud data to a backup account on a completely separate cloud service. So if your brokerage uses Dropbox for all of your cloud storage needs, the backup account could be on a separate cloud service such as Google Drive or Box. You choose which folders and files you wish to have backed up and cloudHQ does the rest. All new files added to the shared folders in the main account will be instantly replicated to the backup account. So now if you or your coworkers or anyone else with access to the cloud account accidentally (or purposely) deletes files or important documents, there will always be a secondary copy of all of your files and documents on the backup account. Recovering files is quick and easy and only takes minutes. Most cloud services offer file recovery, but only for short periods up to 30 days. After that period of time, your data is gone forever, unless you have a secure backup system like cloudHQ. Human error is prevalent and is still the number one cause of data loss in the cloud, but with cloudHQ, you can combat human error and defeat it easily by maintaining a safe and secure backup of all data in the cloud.

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