How To Back Up Your Real Estate Gmail Account

Google's free email service, Gmail, is one of the most popular email services in the world. Because it is actually a cloud service, it is accessible nearly anywhere at any time. However, because there is the possibility of data loss or loss of account access, there is the need to back up your Gmail account. In this article, we will look at some very good reasons WHY you need to back up your real estate Gmail account and then we will look at HOW to back up your real estate Gmail account.

Why you need Gmail backup

Some users have experienced wrongful accusations of ToS violations. Some lost access due to issues with Google Plus, resulting in loss of access to ALL Google services, while other users simply see years of their data deleted for seemingly no reason. The worst part is, that as common as account suspensions and terminations are through Google services, Google offers virtually no customer support and few options when you need to restore your account. And when you need access to your data but your account is disabled, you are simply out of luck.

In the most recent instance, an image insertion bug has resulted in users being locked out of their accounts for over 24 hours. Maybe 24 hours is no big deal to you, but it certainly can be a hassle and it can result in many negative results as real estate agents typically deal with clients and other sources through email on a daily basis.

Other disruptions can be caused by network and server failures, which can result in loss of access to Gmail for hours or longer. There have been multiple instances of power outages with Google, which also results in loss of access to Gmail. Or you may be one of the unlucky recipients of a total wipeout of Google accounts.

And of course, we must not forget the possibility of Google accounts being hacked and data deleted.

So after reading all that, you may be thinking to yourself- Perhaps I don't need a Gmail account. But the truth is, out of all web-based email services, Gmail is actually one of the most secure. The unfortunate fact is- incidents happen to every service. There is no protection that is 100% foolproof. But there is one service that comes pretty close to perfection when it comes to preventing data loss through Gmail or any other cloud service.

The Gmail data loss solution

There is absolutely no reason to fear data loss through Google accounts such as Gmail. The solution- cloudHQ. The cloudHQ service works by providing automatic and real-time replication of all emails and attachments to a completely separate cloud account. All attachments are saved in corresponding folders and all emails are saved in the same organization and structure that you have created in your Gmail account. So if you experience any of the tragic circumstances described above in this article, you can simply login to the backup account and gain instant access to your emails and attachments. It's simple to set up, watch the short video below to learn how to use cloudHQ to back up your Gmail account. Don't wait until it's too late and years of emails, attachments, files, documents, and other important data disappears forever. Protection starts now.

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Malicious Mobile Apps Driving Real Estate Agents To Cloud Backup

Mobile trends have driven real estate agents to work remotely more often and to depend on mobile apps for their remote real estate tasks. Mobile app use is becoming more prevalent among real estate agents, but security is often overlooked. Malicious mobile apps are apps that purport themselves to perform a useful function, while hidden inside the software is a nasty bit of malware or other malicious code that can steal information or cause harm to the mobile device.

According to Webroot, in 2012, mobile malware families increased 58% and accounted for 59% of all mobile malware. 32% of mobile malware apps steal information, 15% track the movements of users, 13% send content and 8% reconfigure the mobile device.

As bad as the stats are pertaining to the number of malicious mobile apps reported, the problem is actually far greater because of the number of malicious mobile app attacks that are never reported.

A recent study shows that 74% of the time, the IT department is not even notified when a mobile device has been rooted. Even more often, the mobile user is unaware of the malicious mobile app that is stealing sensitive and confidential information without their knowledge. 

Malicious mobile apps can cause data loss in the cloud

The largest amount (32%) of malicious mobile apps steals information and sends it remotely to the attackers who will use it to infiltrate company systems and accounts. Once the attackers have accessed a cloud account, they will attempt to use the information it contains for their own personal gain. If there is no information they can use, they may just delete the information. Even if there is information they can use, they may delete all files in the account in an attempt to cover their tracks.

Other malicious mobile apps will change settings and can cause corruption on the mobile device. This corruption can be harmful to the cloud account if the real estate agent has their cloud mobile app synced to the online account. If files are deleted on the mobile app, then once the app syncs with the online server, the files online will be automatically deleted. If the agent has no cloud backup system in place, these files may be gone for good.

Cloud backup can save the day

The possibility of losing data can be a horrifying concept to a real estate agent as they deal with legal documents, contracts and other transaction documents on a daily basis, that, if lost, would be a major setback and could possibly cost the agent a lot of business and money.

But with cloud backup, the possibility of data loss drops to practically zero. By adding a competent cloud backup service like cloudHQ, all files stored in the cloud are completely protected from malicious mobile app attacks.

If a malicious mobile app somehow sneaks onto your mobile device and causes data loss on your cloud account, all files can be quickly restored from a backup account where cloudHQ has a complete secondary copy of all of your data. This secondary cloud account is not connected to your main account in any way except through cloudHQ so there is no possibility of the attacker gaining access to both accounts from your mobile device or from you main cloud account.

Don't be the real estate agent who wishes they had cloud backup AFTER a data loss incident, be the real estate agent who was prepared for such an incident ahead of time. Be the real estate agent who experiences minimal disruption to your real estate business and doesn't even miss one day of work because of a malicious mobile app.


Top 5 Ways Real Estate Agents Can Acquire Mobile Leads

Tech trends such as mobile have vastly improved the real estate industry overall. As the majority of internet searches for homes for sale come from mobile devices, real estate agents are finding themselves forced to embrace mobile in order to keep up with the changing times. Yet a recent study has shown that only 25% of all brands have a mobile strategy in place. With mobile use expected to bypass desktop use within the next year, real estate agents should have a complete mobile strategy for their brand. In this article, we will look at the top 5 ways real estate agents can gain sales through mobile use.

Marketing emails

The days of simply sending out mass emails to a list of contacts are long past. Marketing emails must be properly configured for mobile use as the majority of users will be using a mobile device to check their emails, especially if you send your emails during work hours. Your ultimate goal is to increase your leads, which, in turn, increases your sales. If your emails are not configured for mobile, it will simply be deleted or ignored...neither one of which is good for your real estate business. Email marketing can still be one of the best tools a real estate agent uses, even with technological advancements in website design, social media marketing and apps. 

Become the local "expert"

Many homebuyers are searching for the local expert in the area, someone who is "in the know" and has the inside scoop on the best deals. Be sure to include enough local information that touts you as being the expert that the homebuyers can trust. You also need to optimize your website with SEO that pushes your site toward the top of the rankings for local searches. This ensures that people find your site first, and since the vast majority of searchers don't ever click to the second page of Google results, it is in your best interest to be on the first page.

Ask clients to provide you with testimonials that you can post on your site, and create paid ads that promote you as the local expert in the area. 

Social networking

Social networks can help agents reach out to prospective homebuyers and investors quickly and efficiently. SEO can be used on these sites to increase your visibility. Social media groups that are geared towards real estate professionals, homebuyers and investors can greatly improve your visibility and reachability, as well as helping you connect with other real estate agents to share information and ideas. As the majority of social media users access social networks from mobile devices while they travel, or are at school or work, the better your chances become of gaining leads from social networks. 

Mobile web

Optimizing your real estate website for mobile use has many advantages. Not only does it help you gain an advantage with homebuyers that are searching the web on their mobile devices, but Google has recently announced that it will start penalizing websites that aren't properly configured for mobile use in the search rankings. So if your site isn't optimized correctly for mobile use, you may see your rankings drop, which can cost you visibility, which can cost you leads and sales. A misconfigured mobile website can cause web pages to load slowly or not at all, which will cause frustration for the users and they will likely move on to the next website.

Mobile backup

Mobile backup is extremely important for any real estate agent. A Symantec study shows that in 2012, web attacks increased by 30%, target attacks increased by 42%, while 32% of all mobile threats resulted in information security breaches. Phishing sites which steal usernames and passwords to gain unauthorized access to accounts increased 125%. A total of 415 new vulnerabilities were discovered in mobile operating systems.

In case your real estate website is targeted, or if one of your coworkers falls for a phishing scam, a mobile backup solution such as cloudHQ can help prevent any data loss from such attacks. CloudHQ backs up all data from cloud accounts, so if you keep your data stored in a cloud account, or back up your website to a cloud account, cloudHQ will keep a complete secondary copy of the data in a separate cloud account. If you fall prey to a phishing scam, or if a hacker gains access to your site and deletes data, you can simply log in to the secondary account and restore it within seconds. CloudHQ runs automatically and invisible to users, so that agents can work uninterrupted as cloudHQ continuously runs, silently backing up all changes or additions to the backup account.


Top 5 Tech Tools For Real Estate Agents

Cloud services have become the lifeblood of the modern real estate agent, especially for the real estate agent that wants the ability to work remotely. The benefits of time-management and cost-effectiveness of cloud services are becoming well-known in the real estate industry. The real estate agent that can create documents on the fly, send them to clients within seconds, have them signed digitally and get them back within a matter of minutes- this is the sign of the efficient real estate agent.

5 tech tools every real estate agent should be using


Evernote is a real estate agent's organizational sidekick; it's much more than just a text program for taking notes. It's essentially a complete office all wrapped up in a little green package. Agents can create checklists and to-do lists to ensure that appointments and meetings are not missed, that photos are taken, videos created, keys left in the lockbox and other tasks that must be completed in order to complete a transaction. Photos can be taken directly from Evernote and tagged with appropriate keywords for easy searching at a later time. Real estate agents can virtually perform all aspects of a transaction from within Evernote.


Docusign is digital document-signing software that can be used by real estate agents to legally complete document signings over the internet. This saves time and money as real estate agents can send documents to their clients for review and for signing. The clients can receive the document, review it, sign it and then return it. This is extremely useful in situations when the real estate agent and client cannot meet up due to distance or other obstacles. 

Google Drive

Google Drive is comprised of a powerful suite of document creation and editing tools that real estate agents can use for more efficient document management. Agents can create, revise, share, collaborate on, and store documents within Google Drive. It can also be used in conjunction with Docusign to have documents signed and quickly returned to the agent.


Dropbox is one of the top cloud storage services around, mainly because of its easy-to-use drag-and-drop file sharing system. It also has no file size limits when sharing files from the app. Dropbox can be used to store large files- such as video, audio, presentations, documents and more.


CloudHQ is a service that can tie other cloud services together. Notes, documents and other files from Evernote can be automatically synced from Evernote to Dropbox or other cloud services. Documents and files from Google Drive can also be synced to another cloud service. By using cloudHQ to sync files from one cloud service to another, real estate agents can access, view, revise and share files from a variety of cloud services. It also helps when agents prefer one cloud service but the client prefers another. Sharing can still be a simple process that only takes a few seconds.

Evernote doesn't currently offer the ability to export files into PDF format. But by using cloudHQ, agents get the ability to export files in Microsoft Word format, PDF or plain text format. This is extremely helpful as PDF is a very common format used among agents.


How To Securely Encrypt And Transfer Files

Real estate agents deal with a variety of confidential files and sensitive data, sometimes on a daily basis. Many real estate agents have chosen to work remotely, which increases the risk of data leaks or security breaches. Email has most often been used to send small files, but email is not secure. With recent revelations about NSA monitoring, even more concerns have been raised about file transfer security.

Cloud service docTrackr sends encrypted files

A new cloud service called docTrackr has recently been released, and is now being used by a number of real estate agents in order to securely send their files. This service allows the agents to encrypt their documents and files before the file ever leaves their possession. Once the file is encrypted, it is sent over a secure connection to the intended recipient. Real estate agents can set permissions which allow specific users to access, print, view, edit and forward the document. Agents can also choose to receive a return receipt when the recipient receives and opens the file. The entire process is simple and the interface is extremely user-friendly so users of all experience levels will be able to use it.

Send encrypted documents for free

DocTrackr offers a free plan which allows real estate agents to send up to 10 documents or files per month. If more document transfers are needed, agents can upgrade to a premium plan for $15 per user per month. This will allow users to send unlimited encrypted files, which prevents unauthorized access to your files and documents. Clients will feel much more secure knowing their agent is using encryption to keep their confidential data safe from prying eyes.


How Successful Is Real Estate In The Cloud

Real estate agents that use cloud services in their work are already assured of being more efficient at getting things done, as well as saving time and money. But are they successful when it comes to selling houses? In this article we will look at the many benefits the cloud offers to real estate agents and how it has changed the real estate industry in recent years. 

Real estate agents in the cloud

In 2006, only 60% of all real estate agents had a website. In 2012, that number had grown to 90%, although I'm not really sure how the other 10% are even surviving. Not only is a website a necessity for real estate agents these days, but also because over 75% of all homebuyers use the internet to search for property, and over 52% of all those searches came from a mobile device. So not only do you need a website, but it needs to be properly optimized for mobile. If you plan on having customers see your site, you need to do this anyway, as Google recently announced they will be penalizing websites that are not properly configured for mobile use.

In 2006, only 6% of real estate agents used a smartphone on a daily basis. In 2012, over 85% use a smartphone during their everyday activities. As mobile devices are expected to begin outselling desktop computers within the next year, mobile and cloud trends should be followed closely by real estate agents.

Real estate apps are a huge help for real estate agents in the cloud. The top real estate app, developed by, gets 20,000 home views per hour. Real estate agents are using mobile apps, and using them in a big way to attain success. 80% of the top real estate agents use some form of cloud service- file storage, CRM, mobile apps, email, etc. The cloud has changed real estate, and as it continues to transform the industry and push it forward, real estate agents in the cloud should keep up with all the latest cloud and mobile trends. Your success very well may depend on it.

How to sync cloud services together for greater efficiency

The use of cloud services can be confusing when there are so many to choose form. But cloudHQ ties them all together by allowing users to sync their data from one cloud service to the next. So if you use Evernote to jot down ideas and grab snapshots on the go, but you use Google Drive to create documents, spreadsheets and presentations, but you want everything stored in Dropbox because of its superior storage and file-sharing capabilities, cloudHQ can make all that happen. Not only that, but cloudHQ prevents any chance of data loss happening as it provides a complete backup of all data that you have stored in the cloud. When you are dealing with confidential client data, legal forms, contracts or other transaction documents, it's nice to have the peace of mind knowing that even if something happens to your data, you have a complete backup stored away in another account. It can be accessed quickly and restored in seconds, so if you experience data loss- by accidentally deleting files yourself, or by a hacker deleting your files, you can quickly restore and get back to work as though nothing happened.


How To Use Evernote And Docusign To Create Real Estate Documents

Evernote is a real estate agent's best friend. As busy as your life undoubtedly is, you don't have time to waste all day preparing documents, meeting with clients, or showing properties all day. I'm sure it seems like there is never enough time in the day to accomplish everything that needs to be done. But Evernote can change all that.

You can handle most aspects of a transaction using Evernote

The Evernote app is available for iOS andAndroid, and should be installed on your smartphone and tablet. The Evernote software should be installed on your desktop computer and laptop. This way, you can sync all of your documents and files between all of your devices.

Any time you need to take a quick note (and don't we always), simply pull up Evernote on whatever device is closest to you and type it or speak it into your device. The note will be saved and you can continue whatever you were doing. If you need to take a quick photo, simply pull up Evernote, take a photo, and save it. Notes and photos can both be tagged using keywords for easy searching at a later time.

Legally sign documents using Docusign

The Docusign app/software should be installed on all of your devices as well. This program allows users to legally sign documents from their device. This can come in handy when you need to have documents signed, but you are working out of the area, or your client lives somewhere else, is on vacation, etc. If your client has a smartphone or tablet, they can simply download the app, sign the document and send it back to you. This can save a lot of time and travel costs, as you would otherwise have to travel to meet with clients and fill out the paperwork. Time is money, and anything that can help you save time, is helping you save/make money. This gives you time to focus on what's important- gaining new clients, making more sales or spending time with family.

Export Evernote documents to PDF

You can create or upload documents to Evernote, send them to your client, have them sign the documents, then return them to you. Then you can print the document or store it, whatever you need to do with it. Notes and documents can be exported from Evernote into several different formats. However, they do not currently offer the option to export into PDF format. So you will need to use a separate cloud service such ascloudHQ. CloudHQ offers the ability to export Evernote notes and documents into PDF format. You can also sync all of your Evernote notes to another cloud account, such as Dropbox, Google Drive, Box, SkyDrive, etc. This is helpful if you have coworkers or clients that don't use Evernote, but they do use a different cloud service, or it can be used as a backup account, in case something happens to your Evernote account and some of your files are deleted or you lose access to your account.


Real Estate Data Loss Contingency Plan

Data loss is a concern for anyone, but especially for real estate agents who deal with confidential client data and sensitive files. The loss of contracts and other transaction documents can be devastating and could result in the loss of a transaction, or, at the least, it could cause a long delay in the closing period. Many real estate agents have made the decision to migrate their work to the cloud because of the many benefits- working remotely, paperless, much more efficient and quick transactions, and more. But when you place your data in the cloud, you must be prepared for whatever happens. The cloud is already protecting you from any natural disasters or other on-premise disasters, but what if data loss  were to occur in the cloud account?

Contingency plan to protect against data loss

Data loss in the cloud can be easily prevented if you are prepared with a cloud backup contingency plan. CloudHQ is the solution that offers complete protection against any data loss in the cloud. The cloudHQ service provides a complete backup of all data that you want backed up to a completely separate cloud account. For instance, if you use Box as your main cloud account, you can back up all files to another cloud account such as Dropbox or Google Drive. It also works as synchronization from popular cloud services such as Evernote and Basecamp to other cloud services such as Dropbox, Box, Google Drive, etc. The replication is automatic and runs completely in the background so you can access files and documents in the cloud and work on them without any interruption. The backup is also continuous so it backs everything up as you work. If you add new files, they are backed up immediately. If you make revisions to existing files, the backup is instantaneous. If disaster strikes, restoration can be completed quickly so you can continue your work as though nothing happened.


Real Estate In The Cloud: Dropbox Or Hard Drive?

Dropbox is one of the most popular cloud storage providers, boasting over 175 million users. As its popularity continues to surge, many users, including companies and real estate agents, are switching to the cloud in a quest to become paperless. So is Dropbox replacing the hard drive? For many users, the answer is "yes."

"We are replacing the hard drive. I don’t mean that you’re going to unscrew your MacBook and find a Dropbox inside, but the spiritual successor to the hard drive is what we’re launching," said Dropbox CEO Drew Houston.

Dropbox showcases new features at DBX

At a recent conference, DBX, Dropbox unveiled many new features to the wildly popular platform. Houston started the event saying, "Today, the hard drive goes away." Some people may be shocked by such a bold statement, while others already use Dropbox as their hard drive, took it a little more literally.

New changes to the platform include new plugins (Dropbox calls them "Drop-ins") that allow developers of websites to enable "Save to Dropbox" and "Share from Dropbox" features. Houston explained the new features as "kind of a save button for the post-PC world."

Back up Dropbox

You wouldn't use your hard drive without a great backup plan, you shouldn't use Dropbox without the same. This is wherecloudHQ steps in and becomes the ultimate solution to prevent data loss and cloud synchronization. CloudHQ provides backup from Dropbox to a completely separate cloud account such as Box, Google Drive, etc. This backup runs automatically in the background so users can continue to work and access data without interruption. Backup is continuous so new files are instantly backed up to the backup account. Any revisions to existing files and documents are instantly backed up as well, so even if you are working on a file and something happens, you will not lose data.


Using SugarSync For Document Sharing And Data Backup

SugarSync can sync all of your data from any number of computers, laptops and mobile devices. Free users get 2 GB but if that's not enough space for your real estate workings in the cloud, you can purchase their unlimited storage plan for $55 per month. SugarSync offers many functions including an admin dashboard, free live support, easy billing, collaboration on files and documents with other users, flexible sync, mobile access, 128-bit encryption and more. The remote wipe feature allows users to remotely delete files and documents from the admin dashboard. Disaster recovery offers backup, restore and sync after a hard drive crash.

SugarSync integrates with cloudHQ

For even more added security and backup options, SugarSync is compatible with cloudHQ, the leading backup and replication cloud service. CloudHQ can back up your SugarSync data to many other cloud services such as Dropbox, Evernote, Google Drive, Box and more. This is extremely useful if you use SugarSync for your real estate business but your client is using another cloud service such as Dropbox. All of your files (or just specific files that you choose) can be synced from SugarSync to Dropbox and vice-versa. This is also extremely helpful in case SugarSync goes down for maintenance or other reasons, as you can quickly switch over to Dropbox or whatever other cloud service you are using, and continue working uninterrupted. Once SugarSync comes back online, it will sync with Dropbox and you will be back in business. One of the best functions of cloudHQ is that it runs silently in the background, replicating your data automatically and continuously. You can use SugarSync to protect your important documents such as contracts, legal documents and transaction reports, and then use cloudHQ to ensure that you always have access to your data and to ensure that you never suffer any data loss.