How To Automatically Export Evernote To PDF For Real Estate Agents

Why do real estate agents use PDF?

PDF is one of the most commonly-used document formats for real estate agents. For an electronic document to be considered legally-binding in a court, it must be created in a file format that cannot be altered without leaving an electronic footprint. It's also very portable and user-friendly. It can quickly be shared with others, printed, and edited without any major hassle.

PDF can be created as a "read only" document that cannot be edited in any way without leaving an electronic footprint. PDF meets all legal requirements in a court of law. It also has high compression, and requires no expensive software to view, as the software is free.

Document security is always a concern to real estate agents, and PDF document security meets all legal security requirements by requiring a password at the document level. Then the document can be freely shared without fear of unauthorized viewing. Of course you should always create a strong password. 


How To Use cloudHQ For Real Estate Agents

CloudHQ is one of the most popular data replication services which many small businesses and professionals use for consolidation, collaboration and backup. It may sound complicated, but actually cloudHQ is VERY simple to use, and it's completely automated, so you can simply set it and forget it, and cloudHQ handles the rest. But what exactly does cloudHQ do? And how can cloudHQ help us real estate agents?


Top 4 Marketing Tips For Real Estate Agents In 2014

Mobile marketing

The world has gone mobile. Yes, that's quickly turning into a cliché, but the truth is that according to a recent study "85 percent of buyers used a mobile device during the home buying process, with the majority of buyers (70 percent) accessing the Internet from their smart phones and 15 percent accessing it from their tablets."

Make sure your website is optimized for mobile use. This allows users to easily navigate your website on a mobile device. If the site is hard to navigate, slow-loading and gives errors, users will most likely click out and go a competitor's page. It's also important to optimize your real estate website due to Google search ranking penalties for websites that are not mobile-friendly.

You can make connections by having potential clients sign up for text messaging, or have your own mobile app developed to allow you to send notifications and interact with the clients to send them information and alerts.


Top 4 Real Estate Trends For 2014

Virtual office

Many real estate agents have already switched to the virtual office and this number should increase in 2014. The ability to work remotely is greatly increasing efficiency and productivity. It's also a huge reduction in cost as real estate agents no longer have the costs of office space rental, storage, expensive hardware, etc. Communication can be broadcast via cloud services and video messaging. Document management can be enhanced via cloud services such as Google Drive. Transaction management can be performed using cloud services such as Basecamp. Files and documents can be scanned and stored in cloud services such as Box and Dropbox. And all of this can be accomplished from any location that has internet access.


Staying Connected In Real Estate

Staying connected in real estate is essential for productivity. As cloud computing, mobile and social trends have changed the way real estate agents handle their business, the entire industry has taken notice of the many benefits the trends have brought. Now it's not uncommon at all to hear of real estate agents with virtual offices- working from wherever they are, working from home and handling all of their business on the go. Here are the top 3 trends for real estate and how they are affecting real estate agents.


How to integrate Google Drive to Box

Cloud services have practically revolutionized the real estate industry. From document management to collaboration to staying connected- cloud apps provide the features that make real estate agents more productive and efficient. Google Drive and Box are two of the most popular cloud services for real estate agents. In this article, we will take a look at Google Drive and Box are used in real estate, and how real estate agents can have their data from Google Drive synced to Box in order to create an easily searchable database, as well as to create a secure backup of all files and documents in case of data loss.


Maintaining Mobile Security In Real Estate

As real estate agents migrate more of their business to mobile and remote work, they need to be aware of the security risks that come along with mobile use. Many real estate agents are self-employed or independent contractors, while others work for large real estate corporations. In a large corporation, you will find many strict mobile policies that agents must adhere to when using mobile devices for company tasks. Often there is a full-scale "Bring your own Device" (BYOD) plan in effect. This policy covers all aspects of the mobile device usage and the company's management, monitoring and maintenance policies (if any) that are in effect for a company BYOD implementation.

Defining a mobile policy

When creating a mobile policy, the policy should include information pertaining to cloud services and apps that are used by real estate agents to perform company tasks. How these services and apps are accessed from the mobile device and what data users are allowed to access through these devices. All Software-as-a-Service (SaaS) apps that will be used in the agent's line of work should be clearly defined in the mobile policy.

Third-party cloud providers are sometimes needed to perform various tasks that other programs and software are unable to do. A section defining the use of these third-party vendors should be implemented into the mobile policy. For instance, if you choose a specific cloud provider to perform a service for you, you expect that cloud provider to handle the aspects of the project. But if that cloud provider enlists the help of separate cloud provider to perform some of the tasks on the project, this could cause a security risk as you will not be aware of the third-party vendor's involvement and will be unable to thoroughly examine the vendor's security features. 

Real estate data loss can occur at any time

As a real estate agent, you probably use multiple cloud services- Evernote, Dropbox and Google Drive are three of the top choices for most real estate agents. But how secure is that data? Notes, photos and audio clips that are created and stored in Evernote, Documents that are uploaded or created and stored in Google Drive, and large files such as presentations or videos that are stored in Dropbox- all of this data could vanish in an instant. Sometimes data loss occurs due to accidents and human error, while other times it happens due to malicious deletion such as hacking or revenge. But this the cloud, you say. It's all backed up, right? The answer is a point. Many cloud providers offer data recovery options for a certain amount of time, typically 30 days. So if you accidentally delete an important file (contract, financial record, transaction, etc.), and don't catch the missing file for over 30 days, it can be gone forever. If a malicious hacking occurs and the attacker deletes important data. Or a disgruntled employee in an act of revenge. And yes, sometimes the cloud provider's automated system wrongfully flags a user for a ToS violation, which can result in data loss, even if the account is eventually restored.

How to sync cloud services and create secure cloud backup with cloudHQ

There is a perfect solution to protect real estate agents from data loss- cloudHQ. The cloudHQ system works by replicating files between multiple cloud services. Here is a handy link to all of the cloud services that cloudHQ is compatible with, as well as the detailed instructions on how to set up sync between various cloud services. You can choose which cloud services you wish to use for a sync pair- for instance, if you think it would be useful to have all of your Evernote notes automatically popup in Google Drive, you can set up a sync between Evernote and Google Drive. Or maybe you want all of your Google Drive documents to automatically popup in Dropbox. That's as simple as creating a sync pair between Google Drive and Dropbox. And guess what- if you set up BOTH sync pairs, you will have all of your Evernote notes sent to Google Drive, plus all of your Evernote notes and Google Drive documents sent to Dropbox. This creates a very useful sync, as well as a complete backup of all your work in Dropbox.

You should create mobile and data security policies, which clearly outline all security implementations to eliminate all potential threats, vulnerabilities and possibilities of data loss. Mobile devices can be lost or stolen, and data compromised. Cloud account security can be breached and data can vanish in the blink of an eye. But with the cloudHQ cloud data backup system churning tirelessly away, creating and protecting a complete secondary copy of all company data, businesses can rest assured that data loss will never be a problem. CloudHQ is the solution.

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SAAS And Real Estate In The Cloud

If you are a real estate agent that is into technology and the cloud, you are probably familiar with Software as a Service (SaaS) in the cloud. Many real estate agents already use SaaS in the cloud, and you probably already do in some form as well. Many  real estate agents that use SaaS are wary (and rightfully so) about a number of issues and challenges including security, cost, data backup and recovery and other possible disasters that could happen in the cloud. In this article, we will take a look at what SaaS is, how it is used in the real estate office and in the field and how to prevent any cloud disasters associated with SaaS from happening to you.

What is Saas?

Software as a Service apps are quickly becoming more popular in real estate brokerages everywhere. An SaaS app is software that is based in the cloud, so it performs the same functions as software installed on your computer, but you can access it from any device that has internet access instead of having to install software on all of your devices.

Some of the most popular SaaS apps that are used in real estate brokerages today are:

  • Evernote: Used for taking notes, snapping photos, clipping web articles, audio clips and much more.

  • Google Apps: This powerful document management suite allows real estate agents to quickly create, edit, delete, share, sign and save documents, spreadsheets and presentations from any mobile device or computer that has internet access.

  • Dropbox: The most popular cloud storage provider, offering free space, unlimited size file sharing, simple file sharing, strong encryption and security measures. 

  • Box: Similar to Dropbox, it offers free space, but does have file size limits. It also offers the strongest security measures as it is HIPAA and HITECH compliant.

  • Microsoft SkyDrive: Microsoft's cloud storage. If you have Windows 8, you are no doubt familiar with SkyDrive as much of the storage and apps are stored in the cloud on SkyDrive.

  • Basecamp: That's right, the premier project management tool in the world is SaaS. Based in the cloud, Basecamp provides real estate agents with all the tools they need to successfully manage cases and other projects from any location with internet access.

How secure are SaaS apps?

Well, there is good news and bad news. The bad news first: 1 out of 3 Companies Lose Data in SaaS. Okay, so now you're thinking that SaaS is not secure, right? Wrong. The sad fact is- human error still accounts for the number one reason for data loss in the cloud. And unfortunately, security cannot predict human error and therefore it is very hard to guard against it. But there is one cloud service that stands against human error, human stupidity and even purposeful malicious human deletion. This cloud service is cloudHQ

How cloudHQ is the solution to data loss

The cloudHQ backup and replication service works by providing a complete backup of all of your cloud data to a backup account on a completely separate cloud service. So if your brokerage uses Dropbox for all of your cloud storage needs, the backup account could be on a separate cloud service such as Google Drive or Box. You choose which folders and files you wish to have backed up and cloudHQ does the rest. All new files added to the shared folders in the main account will be instantly replicated to the backup account. So now if you or your coworkers or anyone else with access to the cloud account accidentally (or purposely) deletes files or important documents, there will always be a secondary copy of all of your files and documents on the backup account. Recovering files is quick and easy and only takes minutes. Most cloud services offer file recovery, but only for short periods up to 30 days. After that period of time, your data is gone forever, unless you have a secure backup system like cloudHQ. Human error is prevalent and is still the number one cause of data loss in the cloud, but with cloudHQ, you can combat human error and defeat it easily by maintaining a safe and secure backup of all data in the cloud.

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Why Cloud Integration And Backup Are Important For Real Estate

The surge in cloud computing and real estate has increases exponentially in recent years. As mobile and cloud trends have pushed the industry closer to remote revolution, a growing number of cloud apps have helped make the migration process simpler and quicker. Real estate agents are looking for apps and services that will increase their sales, while reducing time needed to accomplish tasks and save money at the same time. The cloud has offered up numerous services and apps that do just that. In this article, we will take a look at some of the best cloud apps for real estate, and why cloud integration and cloud backup are so important for real estate.


Why Use Evernote For Real Estate?

Evernote is the multi-tool of a thousand uses for real estate agents. As more real estate agents turn to mobile and remote work environments, the more they depend on enterprise cloud apps such as Evernote. Mobile real estate business is performed on a daily basis by real estate agents on the go, and Evernote is one of the most popular mobile cloud apps used by agents. Notes can be quickly jotted down as text or audio. For organization, checklists such as to-do lists can be easily set up from any computer or mobile device.