How To Use cloudHQ For Real Estate Agents

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CloudHQ is one of the most popular data replication services which many small businesses and professionals use for consolidation, collaboration and backup. It may sound complicated, but actually cloudHQ is VERY simple to use, and it's completely automated, so you can simply set it and forget it, and cloudHQ handles the rest. But what exactly does cloudHQ do? And how can cloudHQ help us real estate agents?


 

Transaction Management Made Easy For Real Estate Agents

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Transaction management for real estate agents can be frustrating, especially if you don't have an assistant to help you organized. There are many tools available on the internet that can help make transaction management more efficient. Basecamp, Google Drive and cloudHQ are just a few of such tools. By using these three powerful cloud services, real estate agents can take control of transaction management and become more organized, saving time and money, and ensuring that you always have access to your files no matter what happens.


 

How To Sync Gmail And Evernote For Real Estate

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Millions of small businesses and individual professionals use Gmail as their business email, and this includes a high number of real estate professionals.  The benefits of Gmail are very appealing for real estate agents as it is free, easily integrates with other Google services such as Google Apps, Google Docs, Google Drive, and many others. And of course, as we have mentioned in previous articles, Evernote is a real estate agents main tool. It can be used for taking quick notes and snapshots, document creation and editing, and simple searching with the superior benefits of Evernote's tagging system. Unfortunately, these two useful tools do not play nice with each other. But cloudHQ is like the glue that binds them together. This is extremely useful for keeping Gmail emails and attachments perfectly organized in Evernote, as well as having your Evernote notes, photos and other files in Gmail for simple sharing.


 

How To Sync Dropbox And Sharepoint For Real Estate Agents

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Many real estate agents use Sharepoint for various reasons—some use it because it is corporate-grade and professional, some use it because it's backed by Microsoft, others use it because all of their coworkers or other real estate agents use it, and some use it because it's what they are experienced in using. Sharepoint helps real estate agents connect with other professionals (coworkers, other real estate agents, investors, homebuyers, sources, etc.) and helps them engage with these people, share ideas and practically reinvent the way they deal with homebuyers. It also makes it simple to organize transaction files and other business-related aspects such as cost-management, risk-assessment and time-management.

Many real estate agents also use Dropbox for their business tasks. Dropbox offers real estate agents secure cloud storage, and the simplest sharing available. So if you are a real estate agent, and you are using Sharepoint, but your client or investor is using Dropbox,cloudHQ makes it easy to sync the two services without the need for both parties to install both services on their computers or devices. 


 

How Cloud Technology Is Revolutionizing The Real Estate Industry

Get rid of that big, expensive office

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Many real estate agents have tossed the physical office for a virtual office. This gives them more flexibility, while cutting costs and giving them more control over their work schedule. Those big bulky file cabinets around your desk, toss them too. Cloud storage is cheap, secure, and gives you anytime access to your files and documents.

  • Need to answer the phone? Use your cell phone or an answering service. 
  • Need to create appointments? Use Evernote and/or Google Calendar to stay organized.
  • Need storage for your online documents? Check out Dropbox, Google Drive and Box
  • Need document management? Google Apps has you covered. 
  • Need to take notes and/or photos on-the-go? Evernote is the best.
  • Need to integrate multiple cloud services or back up your files? Check out cloudHQ


 

Top 4 Marketing Tips For Real Estate Agents In 2014

Mobile marketing

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The world has gone mobile. Yes, that's quickly turning into a cliché, but the truth is that according to a recent study "85 percent of buyers used a mobile device during the home buying process, with the majority of buyers (70 percent) accessing the Internet from their smart phones and 15 percent accessing it from their tablets."

Make sure your website is optimized for mobile use. This allows users to easily navigate your website on a mobile device. If the site is hard to navigate, slow-loading and gives errors, users will most likely click out and go a competitor's page. It's also important to optimize your real estate website due to Google search ranking penalties for websites that are not mobile-friendly.

You can make connections by having potential clients sign up for text messaging, or have your own mobile app developed to allow you to send notifications and interact with the clients to send them information and alerts.


 

Top 4 Real Estate Trends For 2014

Virtual office

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Many real estate agents have already switched to the virtual office and this number should increase in 2014. The ability to work remotely is greatly increasing efficiency and productivity. It's also a huge reduction in cost as real estate agents no longer have the costs of office space rental, storage, expensive hardware, etc. Communication can be broadcast via cloud services and video messaging. Document management can be enhanced via cloud services such as Google Drive. Transaction management can be performed using cloud services such as Basecamp. Files and documents can be scanned and stored in cloud services such as Box and Dropbox. And all of this can be accomplished from any location that has internet access.


 

How To Integrate Dropbox And Evernote

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As more companies migrate to the cloud and turn to cloud apps for their work, integration between cloud apps becomes more critical. Many real estate agents use Evernote to handle many of their daily tasks but the problem is that Evernote doesn't give users a whole lot of storage space to work with. Once you reach your monthly quota of space, you are just out of luck until the next month's allotment comes through. Other reasons you might want to sync Evernote to Dropbox are:

  • You want to use Dropbox as a mobile office and have your files from multiple cloud services synced to Dropbox for easy accessibility and flexibility. 
  • You need to manage large files in Evernote, but once they are created you would like to delete them to free up storage space. 
  • Dropbox has an easy-to-use interface, extremely simple (and very popular) file sharing and collaboration features. 
  • To have a secure backup of all your Evernote files in case data loss or loss of account access happens.

How to sync Evernote to Dropbox

So now you know why you want, or need, to integrate Evernote and Dropbox, but you still aren't sure how. This is when cloudHQ comes into play. CloudHQ provides the integration between Dropbox and Evernote that enables real estate agents to sync all (or just specific) files that they want replicated to Dropbox. 

Sign up for cloudHQ

The first step is to sign up for cloudHQ; you can snag a 15 day free trial here. Once you are a member, you can choose your integration by going to the sync wizard here. You will notice there are many cloud app icons at the bottom of the page. These are all of the cloud apps you can choose to make synchronization pairs with. For this project, you will only need two- Dropbox and Evernote. 

Add sync pairs in cloudHQ

There are two boxes on the page, one on the left and one on the right. You need to drag the Evernote icon to the first box. From there, you will be asked to link to an Evernote account. If you don't have an Evernote account yet, you will be given the option to create one. You will also be given the choice to choose which notebooks or notebook stacks you want replicated. Once you are redirected back to the cloudHQ sync wizard, you will need to drag the Dropbox icon to the box on the right. You will then be asked to link the Dropbox account and choose which folders you want the replicated files to be stored in. You can also choose which format you want your Evernote notes exported into- Microsoft Word format, Evernote format or PDF format. Since Evernote does not offer Evernote to PDF conversion, you can use cloudHQ as an automatic, simple converter if you have a large number of notes that you would like to have converted from Evernote to PDF. On the last page (settings page) you will have a choice to make. If you want two-way synchronization (Evernote to Dropbox and Dropbox to Evernote), just leave the settings as they are. If you only want one-way synchronization from Evernote to Dropbox, select that option. Selecting one-way sync can prevent files in Evernote from being deleted if you accidentally delete important files in Dropbox.

Once you have successfully set up the Evernote to Dropbox sync, cloudHQ will start working, replicating all of the selected folders from Evernote to Dropbox. From that point on, any new notes that are created or uploaded to Evernote will be instantly replicated to Dropbox. Any revisions to existing files that are already in Evernote will be instantly replicated to Dropbox. And cloudHQ will continue to work, running tirelessly in the background, invisible to the user (so there are no interruptions), continuously replicating any changes or additions to your Evernote account.


 

Integration In The Real Estate Cloud

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As the number of cloud services and apps are growing, one thing is for certain- the demand for integration between these services is growing as well. A real estate agent's toolkit may be comprised of many different apps and services including Evernote, Dropbox, Box, Google Drive, Basecamp and more. However, very few of these apps offer integration with other services. Wouldn't it be great to be able to sync all of your Evernote notes to Dropbox? What about creating documents in Google Drive and having them automatically replicated to Box? Basecamp projects to Dropbox? Gmail emails to Box? SkyDrive to Dropbox? And what if you want your Evernote notes to be replicated in PDF format, a feature that Evernote does not currently offer?

How to integrate your cloud

By using cloudHQ, integration between all of these services and many more is possible. Evernote to PDF is possible. Having all of your files from various apps replicated to a single cloud service for easy accessibility and searching is a simple and automated process. You can choose to have all files replicated or just specific files and folders. CloudHQ's replication is automatic, so there are no manual transfers and you can continue to work in as many cloud apps as you wish, knowing that your files are being securely transferred to the cloud app of your choice. 

If you want to create a portable "office" in Dropbox, but you want to use all your other cloud apps, just set them all to be replicated to Dropbox. Evernote to Dropbox. Google Drive to Dropbox. Basecamp to Dropbox. SkyDrive to Dropbox. Gmail emails and attachments to Dropbox. And the formats you can have files exported in varies as well. Evernote to Microsoft Word format. Evernote to PDF. The list goes on. All files will automatically show up instantly in Dropbox as they are created. Any revisions to existing files will be instantly replicated as well. The cloudHQ service runs in the background, completely invisible to users so they are not interrupted during their daily tasks.

CloudHQ and real estate

CloudHQ has contacted and listened to comments, suggestions and criticism from real estate agents from all over the country. One of the biggest complaints about using apps is that they are not able to be integrated with other cloud apps. The manual transfer of data can be costly and time-consuming. CloudHQ has designed integration between many apps that real estate agents say they use in their daily tasks. This automation helps save agents time and money, so that they can concentrate their time on other important tasks. Cloud integration is here and it's called cloudHQ.


 

How To Use Google Drive Documents For Your Real Estate Business


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Google Docs has now become known as Google Drive and is one of the most popular cloud services in the world. Rivaling Microsoft Office, Google Drive hosts a complete suite of office tools, suitable for creating, editing, sharing, storing and converting documents. And Google Drive is always accessible if you have an internet connection. This means, even if you are out working remotely, you can quickly create transaction monuments, collaborate on them with the client, have them legally sign it (if necessary) using Docusign, and then receive it back from the client. All this can be completed directly from Google Drive.

  • If you use Dropbox, Evernote, Gmail, Basecamp or other cloud services, you can back them up to Google Drive, or you can sync your Google Drive files to other cloud services, simply by using a cloud backup service like cloudHQ.

Here are some of the extremely helpful features of Google Drive that can be used in the real estate profession.


Google Drive document features

  • Convert most file types to Google Drive format
  • Invite other people to collaborate on a doc with you, giving them edit, comment or view access.
  • Collaborate online in real time and chat with other collaborators.
  • View your documents' revision history and roll back to any version.
  • Download Google Drive documents to your desktop as Word, OpenOffice, RTF, PDF, HTML or zip files.
  • Translate a document to a different language.
  • Email your documents to other people as attachments.

Spreadsheet features

  • Import and convert .xls, .csv, .txt and .ods formatted data.
  • Export .xls, .csv, .txt and .ods formatted data and PDF and HTML files.
  • Use formatting and formula editing so you can calculate results and make your data look good.
  • Chat in real time with others who are editing your spreadsheet.
  • Create charts and gadgets.
  • Embed a spreadsheet, or individual sheets of your spreadsheet, in your blog or website.


Collaboration and presentation features

  • Share presentations with your friends and co-workers.
  • Upload and convert existing presentations to Google Drive format.
  • Download your presentations as a .pdf, .pptx, or a .txt file.
  • Insert images and videos, and format your slides.
  • Publish and embed your presentations in a website, allowing access to a wide audience.
  • Draw organizational charts, flowcharts, design diagrams and much more right within a presentation.
  • Add slide transitions, animations, and themes to create show-stopping presentations.