How To Use Google Drive And Evernote For Real Estate

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Real estate agents have increasingly become interested in the cloud and the many benefits that cloud services offer. Especially for agents on the go- if you're too busy to sit at a desk all day, meeting clients, showing properties, answering phone calls and endless piles of paperwork, then the cloud is definitely for you. There are numerous cloud services that offer higher efficiency, cost-reduction and time-reduction for real estate agents. In this article, we will take a look at two of the most popular premier cloud services for real estate agents. 

Google Drive

Google Drive has many useful features for real estate agents. Not only does it offer one of the best document management suites, but it also offers simple file-sharing and integration with many other Google services.

One of the best features of Google Drive is the document management and collaboration. Documents can be easily created, revised, shared, signed and stored, all directly within Google Drive. If documents need to be collaborated on by real estate agents, clients, investors or other relevant parties, Google Drive offers the ability for up to 50 users to collaborate on a single file simultaneously.

Files that need to be shared can be dropped into the Google Drive PC app, mobile app or Google Drive website. So you can create a legal document in Google Drive and send it to the client, who can then use signing software such as DocuSign to legally sign the document online, and then they can send the document back using Google Drive.

Evernote

Evernote is a real estate agents third arm. It performs all the tasks that real estate agents wish they could do, but normally can't because of busy schedules, no  handy tools (pen, paper, recorder, camera, etc), or simply being away from the office for extended periods of time.

Real estate agents that are working remotely or traveling can use Evernote to quickly jot down ideas, create appointments, make checklists such as to-do lists, create and save audio clips, take photos using the mobile device's camera and save them to Evernote, and much more. And Evernote has a revolutionary tagging system that allows users to save any of these files with keywords so that they can be easily searched and accessed at a later time. Evernote can even search inside of photos for text, so if your photo contains text, Evernote can find it based on a few words contained in the photo. 

Integration between the two cloud services

The problem between cloud services is competition. Rival cloud services such as Evernote and Google Drive do not offer users the chance to integrate the two services. However, there is a third party cloud service that has now made this possible- cloudHQ.

The cloudHQ service takes all the Evernote notes and stacks and replicates them to other cloud services, including Google Drive. So if you create documents, checklists, to-do lists, etc, and you want to access them through Google Drive, they will be there waiting on you any time you check, because cloudHQ works automatically and replicates files in real-time.

One of the best features about an Evernote to Google Drive replication is that cloudHQ offers the ability to export Evernote to PDF format. This is a feature that not even Evernote offers. You can also save files in HTML, text, Microsoft Word, and practically about any format available.[i]

And if you want documents created in Google Drive to be accessible in Evernote, this is no problem. CloudHQ will export all documents into Evernote so you can have simple and efficient organization of files and tasks.

Google Drive and Evernote are two cloud services that make life simple for real estate agents. Organization, backup, replication and integration are just a few ways that cloudHQ helps agents attain such high levels of efficiency, while saving time and money.

*Pro tip: If you need to share large files, you may wish to add Dropbox to the list. Dropbox has no file size limits and has instant drag-and-drop sharing, so large files can be easily shared and accessed by both the sending party and the recipients.

[i] If the file format you wish to export Evernote into is not listed, simply contact the cloud professionals at cloudHQ and they will take care of it for you.

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The Efficiency Of The Cloud

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The cloud has revolutionized a variety of industries, including legal professionals, real estate agents, teachers, and many other business professionals, small business owners, large enterprises and even governmental departments. In the real estate industry, the cloud has been a huge part of turning agents into mobile workers, performing transactions on the go. Now agents have the flexibility to choose the locations and the hours that they work. 

The conglomeration of mobile and cloud

Mobile and cloud trends have pushed real estate technology to new heights. Now documents can be created, shared and signed from any location that has internet access. Other cloud apps allow agents to instantly share large files such as presentations and video files. Mobile apps allow agents to update blogs, websites and listings from any location as well. Real estate agents that use cloud and mobile together to perform their everyday tasks find that they can save money, as well as save time, which increases the overall efficiency of their business. 

Cloud risks

There are always risks that come with increases in availability and accessibility, and the cloud does have a few vulnerabilities that could potentially result in data loss. Accidental deletions, malicious deletion, loss of account access, and other factors can be disastrous for real estate agents that are trying to close out transactions, create contracts or update websites when suddenly all of their data disappears. 

Cloud backup offers real estate agents full protection from data loss

The cloud backup professionals at cloudHQ offer a service that allows real estate agents to back up all of their data to a separate cloud account. This replication is automated, and updates instantly, as soon as changes to data are detected. All new files or revisions to existing files are instantly replicated to the backup account so that even if an unwanted incident of data loss occurs, the files can be quickly restored and the agent can instantly return to real estate duties as normal.

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How To Back Up Your Real Estate Gmail Account

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Google's free email service, Gmail, is one of the most popular email services in the world. Because it is actually a cloud service, it is accessible nearly anywhere at any time. However, because there is the possibility of data loss or loss of account access, there is the need to back up your Gmail account. In this article, we will look at some very good reasons WHY you need to back up your real estate Gmail account and then we will look at HOW to back up your real estate Gmail account.

Why you need Gmail backup

Some users have experienced wrongful accusations of ToS violations. Some lost access due to issues with Google Plus, resulting in loss of access to ALL Google services, while other users simply see years of their data deleted for seemingly no reason. The worst part is, that as common as account suspensions and terminations are through Google services, Google offers virtually no customer support and few options when you need to restore your account. And when you need access to your data but your account is disabled, you are simply out of luck.

In the most recent instance, an image insertion bug has resulted in users being locked out of their accounts for over 24 hours. Maybe 24 hours is no big deal to you, but it certainly can be a hassle and it can result in many negative results as real estate agents typically deal with clients and other sources through email on a daily basis.

Other disruptions can be caused by network and server failures, which can result in loss of access to Gmail for hours or longer. There have been multiple instances of power outages with Google, which also results in loss of access to Gmail. Or you may be one of the unlucky recipients of a total wipeout of Google accounts.

And of course, we must not forget the possibility of Google accounts being hacked and data deleted.

So after reading all that, you may be thinking to yourself- Perhaps I don't need a Gmail account. But the truth is, out of all web-based email services, Gmail is actually one of the most secure. The unfortunate fact is- incidents happen to every service. There is no protection that is 100% foolproof. But there is one service that comes pretty close to perfection when it comes to preventing data loss through Gmail or any other cloud service.

The Gmail data loss solution

There is absolutely no reason to fear data loss through Google accounts such as Gmail. The solution- cloudHQ. The cloudHQ service works by providing automatic and real-time replication of all emails and attachments to a completely separate cloud account. All attachments are saved in corresponding folders and all emails are saved in the same organization and structure that you have created in your Gmail account. So if you experience any of the tragic circumstances described above in this article, you can simply login to the backup account and gain instant access to your emails and attachments. It's simple to set up, watch the short video below to learn how to use cloudHQ to back up your Gmail account. Don't wait until it's too late and years of emails, attachments, files, documents, and other important data disappears forever. Protection starts now.


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Malicious Mobile Apps Driving Real Estate Agents To Cloud Backup

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Mobile trends have driven real estate agents to work remotely more often and to depend on mobile apps for their remote real estate tasks. Mobile app use is becoming more prevalent among real estate agents, but security is often overlooked. Malicious mobile apps are apps that purport themselves to perform a useful function, while hidden inside the software is a nasty bit of malware or other malicious code that can steal information or cause harm to the mobile device.

According to Webroot, in 2012, mobile malware families increased 58% and accounted for 59% of all mobile malware. 32% of mobile malware apps steal information, 15% track the movements of users, 13% send content and 8% reconfigure the mobile device.

As bad as the stats are pertaining to the number of malicious mobile apps reported, the problem is actually far greater because of the number of malicious mobile app attacks that are never reported.

A recent study shows that 74% of the time, the IT department is not even notified when a mobile device has been rooted. Even more often, the mobile user is unaware of the malicious mobile app that is stealing sensitive and confidential information without their knowledge. 

Malicious mobile apps can cause data loss in the cloud

The largest amount (32%) of malicious mobile apps steals information and sends it remotely to the attackers who will use it to infiltrate company systems and accounts. Once the attackers have accessed a cloud account, they will attempt to use the information it contains for their own personal gain. If there is no information they can use, they may just delete the information. Even if there is information they can use, they may delete all files in the account in an attempt to cover their tracks.

Other malicious mobile apps will change settings and can cause corruption on the mobile device. This corruption can be harmful to the cloud account if the real estate agent has their cloud mobile app synced to the online account. If files are deleted on the mobile app, then once the app syncs with the online server, the files online will be automatically deleted. If the agent has no cloud backup system in place, these files may be gone for good.

Cloud backup can save the day

The possibility of losing data can be a horrifying concept to a real estate agent as they deal with legal documents, contracts and other transaction documents on a daily basis, that, if lost, would be a major setback and could possibly cost the agent a lot of business and money.

But with cloud backup, the possibility of data loss drops to practically zero. By adding a competent cloud backup service like cloudHQ, all files stored in the cloud are completely protected from malicious mobile app attacks.

If a malicious mobile app somehow sneaks onto your mobile device and causes data loss on your cloud account, all files can be quickly restored from a backup account where cloudHQ has a complete secondary copy of all of your data. This secondary cloud account is not connected to your main account in any way except through cloudHQ so there is no possibility of the attacker gaining access to both accounts from your mobile device or from you main cloud account.

Don't be the real estate agent who wishes they had cloud backup AFTER a data loss incident, be the real estate agent who was prepared for such an incident ahead of time. Be the real estate agent who experiences minimal disruption to your real estate business and doesn't even miss one day of work because of a malicious mobile app.


 

How To Integrate Dropbox And Evernote

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As more companies migrate to the cloud and turn to cloud apps for their work, integration between cloud apps becomes more critical. Many real estate agents use Evernote to handle many of their daily tasks but the problem is that Evernote doesn't give users a whole lot of storage space to work with. Once you reach your monthly quota of space, you are just out of luck until the next month's allotment comes through. Other reasons you might want to sync Evernote to Dropbox are:

  • You want to use Dropbox as a mobile office and have your files from multiple cloud services synced to Dropbox for easy accessibility and flexibility. 
  • You need to manage large files in Evernote, but once they are created you would like to delete them to free up storage space. 
  • Dropbox has an easy-to-use interface, extremely simple (and very popular) file sharing and collaboration features. 
  • To have a secure backup of all your Evernote files in case data loss or loss of account access happens.

How to sync Evernote to Dropbox

So now you know why you want, or need, to integrate Evernote and Dropbox, but you still aren't sure how. This is when cloudHQ comes into play. CloudHQ provides the integration between Dropbox and Evernote that enables real estate agents to sync all (or just specific) files that they want replicated to Dropbox. 

Sign up for cloudHQ

The first step is to sign up for cloudHQ; you can snag a 15 day free trial here. Once you are a member, you can choose your integration by going to the sync wizard here. You will notice there are many cloud app icons at the bottom of the page. These are all of the cloud apps you can choose to make synchronization pairs with. For this project, you will only need two- Dropbox and Evernote. 

Add sync pairs in cloudHQ

There are two boxes on the page, one on the left and one on the right. You need to drag the Evernote icon to the first box. From there, you will be asked to link to an Evernote account. If you don't have an Evernote account yet, you will be given the option to create one. You will also be given the choice to choose which notebooks or notebook stacks you want replicated. Once you are redirected back to the cloudHQ sync wizard, you will need to drag the Dropbox icon to the box on the right. You will then be asked to link the Dropbox account and choose which folders you want the replicated files to be stored in. You can also choose which format you want your Evernote notes exported into- Microsoft Word format, Evernote format or PDF format. Since Evernote does not offer Evernote to PDF conversion, you can use cloudHQ as an automatic, simple converter if you have a large number of notes that you would like to have converted from Evernote to PDF. On the last page (settings page) you will have a choice to make. If you want two-way synchronization (Evernote to Dropbox and Dropbox to Evernote), just leave the settings as they are. If you only want one-way synchronization from Evernote to Dropbox, select that option. Selecting one-way sync can prevent files in Evernote from being deleted if you accidentally delete important files in Dropbox.

Once you have successfully set up the Evernote to Dropbox sync, cloudHQ will start working, replicating all of the selected folders from Evernote to Dropbox. From that point on, any new notes that are created or uploaded to Evernote will be instantly replicated to Dropbox. Any revisions to existing files that are already in Evernote will be instantly replicated to Dropbox. And cloudHQ will continue to work, running tirelessly in the background, invisible to the user (so there are no interruptions), continuously replicating any changes or additions to your Evernote account.


 

Integration In The Real Estate Cloud

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As the number of cloud services and apps are growing, one thing is for certain- the demand for integration between these services is growing as well. A real estate agent's toolkit may be comprised of many different apps and services including Evernote, Dropbox, Box, Google Drive, Basecamp and more. However, very few of these apps offer integration with other services. Wouldn't it be great to be able to sync all of your Evernote notes to Dropbox? What about creating documents in Google Drive and having them automatically replicated to Box? Basecamp projects to Dropbox? Gmail emails to Box? SkyDrive to Dropbox? And what if you want your Evernote notes to be replicated in PDF format, a feature that Evernote does not currently offer?

How to integrate your cloud

By using cloudHQ, integration between all of these services and many more is possible. Evernote to PDF is possible. Having all of your files from various apps replicated to a single cloud service for easy accessibility and searching is a simple and automated process. You can choose to have all files replicated or just specific files and folders. CloudHQ's replication is automatic, so there are no manual transfers and you can continue to work in as many cloud apps as you wish, knowing that your files are being securely transferred to the cloud app of your choice. 

If you want to create a portable "office" in Dropbox, but you want to use all your other cloud apps, just set them all to be replicated to Dropbox. Evernote to Dropbox. Google Drive to Dropbox. Basecamp to Dropbox. SkyDrive to Dropbox. Gmail emails and attachments to Dropbox. And the formats you can have files exported in varies as well. Evernote to Microsoft Word format. Evernote to PDF. The list goes on. All files will automatically show up instantly in Dropbox as they are created. Any revisions to existing files will be instantly replicated as well. The cloudHQ service runs in the background, completely invisible to users so they are not interrupted during their daily tasks.

CloudHQ and real estate

CloudHQ has contacted and listened to comments, suggestions and criticism from real estate agents from all over the country. One of the biggest complaints about using apps is that they are not able to be integrated with other cloud apps. The manual transfer of data can be costly and time-consuming. CloudHQ has designed integration between many apps that real estate agents say they use in their daily tasks. This automation helps save agents time and money, so that they can concentrate their time on other important tasks. Cloud integration is here and it's called cloudHQ.


 

Top 5 Ways Real Estate Agents Can Acquire Mobile Leads

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Tech trends such as mobile have vastly improved the real estate industry overall. As the majority of internet searches for homes for sale come from mobile devices, real estate agents are finding themselves forced to embrace mobile in order to keep up with the changing times. Yet a recent study has shown that only 25% of all brands have a mobile strategy in place. With mobile use expected to bypass desktop use within the next year, real estate agents should have a complete mobile strategy for their brand. In this article, we will look at the top 5 ways real estate agents can gain sales through mobile use.


Marketing emails

The days of simply sending out mass emails to a list of contacts are long past. Marketing emails must be properly configured for mobile use as the majority of users will be using a mobile device to check their emails, especially if you send your emails during work hours. Your ultimate goal is to increase your leads, which, in turn, increases your sales. If your emails are not configured for mobile, it will simply be deleted or ignored...neither one of which is good for your real estate business. Email marketing can still be one of the best tools a real estate agent uses, even with technological advancements in website design, social media marketing and apps. 

Become the local "expert"

Many homebuyers are searching for the local expert in the area, someone who is "in the know" and has the inside scoop on the best deals. Be sure to include enough local information that touts you as being the expert that the homebuyers can trust. You also need to optimize your website with SEO that pushes your site toward the top of the rankings for local searches. This ensures that people find your site first, and since the vast majority of searchers don't ever click to the second page of Google results, it is in your best interest to be on the first page.

Ask clients to provide you with testimonials that you can post on your site, and create paid ads that promote you as the local expert in the area. 

Social networking

Social networks can help agents reach out to prospective homebuyers and investors quickly and efficiently. SEO can be used on these sites to increase your visibility. Social media groups that are geared towards real estate professionals, homebuyers and investors can greatly improve your visibility and reachability, as well as helping you connect with other real estate agents to share information and ideas. As the majority of social media users access social networks from mobile devices while they travel, or are at school or work, the better your chances become of gaining leads from social networks. 

Mobile web

Optimizing your real estate website for mobile use has many advantages. Not only does it help you gain an advantage with homebuyers that are searching the web on their mobile devices, but Google has recently announced that it will start penalizing websites that aren't properly configured for mobile use in the search rankings. So if your site isn't optimized correctly for mobile use, you may see your rankings drop, which can cost you visibility, which can cost you leads and sales. A misconfigured mobile website can cause web pages to load slowly or not at all, which will cause frustration for the users and they will likely move on to the next website.

Mobile backup

Mobile backup is extremely important for any real estate agent. A Symantec study shows that in 2012, web attacks increased by 30%, target attacks increased by 42%, while 32% of all mobile threats resulted in information security breaches. Phishing sites which steal usernames and passwords to gain unauthorized access to accounts increased 125%. A total of 415 new vulnerabilities were discovered in mobile operating systems.

In case your real estate website is targeted, or if one of your coworkers falls for a phishing scam, a mobile backup solution such as cloudHQ can help prevent any data loss from such attacks. CloudHQ backs up all data from cloud accounts, so if you keep your data stored in a cloud account, or back up your website to a cloud account, cloudHQ will keep a complete secondary copy of the data in a separate cloud account. If you fall prey to a phishing scam, or if a hacker gains access to your site and deletes data, you can simply log in to the secondary account and restore it within seconds. CloudHQ runs automatically and invisible to users, so that agents can work uninterrupted as cloudHQ continuously runs, silently backing up all changes or additions to the backup account.



 

Now Is The Time For Mobile

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Mobile trends have exploded in recent years, resulting in a surge of remote agents in the field.  By utilizing mobile technology, agents are able to work remotely away from the office, accomplish more, be more productive, get more sales and have more time to do what they want.  But cloud technology hasn’t taken off in the real estate field as fast as it has in other industries.  One reason is because the average age of real estate agents is around 57 years old. This means that many real estate agents are either ensure about the new technology or are not interested in using it.


Going paperless using mobile and cloud

Mobile has helped many real estate agents go completely paperless.  By using cloud apps such as Evernote, Google Drive, Dropbox, etc., agents can actually completely do away with their office and perform all their real estate activities from their mobile device, be it a smartphone, or tablet.  Going paperless offers more freedom; it allows agents to cut their costs, manage their transactions more efficiently, and manage their time more efficiently.  It creates a much freer schedule for real estate agents, and allows these agents the flexibility to multitask- clients can be contacted, documents can be created, signed and shared, to-do lists can be created and revised - all while performing everyday tasks such as picking up children from school, keeping appointments, lunch meetings, travel, and much more. By getting more accomplished in a faster time period, the agent has more time to get even more work accomplished, or to spend the excess time leisurely. 

How to sync cloud services for more efficiency

Going mobile and going paperless are greatly beneficial to agents as it frees up their time and saves them money. There’s even a way to make things easier. Cloud service cloudHQ offers a way for agents to sync data from one clouds service to another. This is extremely useful as different cloud services offer differing useful features. By using cloudHQ for cloud sync, agents can automatically send their Evernote notes and other files from Evernote to Dropbox or any number of other cloud services. They can automatically send documents that are created or stored on Google Drive to Dropbox or many other cloud services. This also provides a backup of all your data from one cloud service to another in case something happens to your cloud data and you don’t have a backup system in place. So cloudHQ can help real estate agents work more efficiently and also prevents data loss. Try the free 15-day trial now.



 

Top 5 Tech Tools For Real Estate Agents


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Cloud services have become the lifeblood of the modern real estate agent, especially for the real estate agent that wants the ability to work remotely. The benefits of time-management and cost-effectiveness of cloud services are becoming well-known in the real estate industry. The real estate agent that can create documents on the fly, send them to clients within seconds, have them signed digitally and get them back within a matter of minutes- this is the sign of the efficient real estate agent.


5 tech tools every real estate agent should be using

Evernote

Evernote is a real estate agent's organizational sidekick; it's much more than just a text program for taking notes. It's essentially a complete office all wrapped up in a little green package. Agents can create checklists and to-do lists to ensure that appointments and meetings are not missed, that photos are taken, videos created, keys left in the lockbox and other tasks that must be completed in order to complete a transaction. Photos can be taken directly from Evernote and tagged with appropriate keywords for easy searching at a later time. Real estate agents can virtually perform all aspects of a transaction from within Evernote.

DocuSign

Docusign is digital document-signing software that can be used by real estate agents to legally complete document signings over the internet. This saves time and money as real estate agents can send documents to their clients for review and for signing. The clients can receive the document, review it, sign it and then return it. This is extremely useful in situations when the real estate agent and client cannot meet up due to distance or other obstacles. 

Google Drive

Google Drive is comprised of a powerful suite of document creation and editing tools that real estate agents can use for more efficient document management. Agents can create, revise, share, collaborate on, and store documents within Google Drive. It can also be used in conjunction with Docusign to have documents signed and quickly returned to the agent.

Dropbox

Dropbox is one of the top cloud storage services around, mainly because of its easy-to-use drag-and-drop file sharing system. It also has no file size limits when sharing files from the app. Dropbox can be used to store large files- such as video, audio, presentations, documents and more.

cloudHQ

CloudHQ is a service that can tie other cloud services together. Notes, documents and other files from Evernote can be automatically synced from Evernote to Dropbox or other cloud services. Documents and files from Google Drive can also be synced to another cloud service. By using cloudHQ to sync files from one cloud service to another, real estate agents can access, view, revise and share files from a variety of cloud services. It also helps when agents prefer one cloud service but the client prefers another. Sharing can still be a simple process that only takes a few seconds.

Evernote doesn't currently offer the ability to export files into PDF format. But by using cloudHQ, agents get the ability to export files in Microsoft Word format, PDF or plain text format. This is extremely helpful as PDF is a very common format used among agents.



 

How Successful Is Real Estate In The Cloud


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Real estate agents that use cloud services in their work are already assured of being more efficient at getting things done, as well as saving time and money. But are they successful when it comes to selling houses? In this article we will look at the many benefits the cloud offers to real estate agents and how it has changed the real estate industry in recent years. 


Real estate agents in the cloud

In 2006, only 60% of all real estate agents had a website. In 2012, that number had grown to 90%, although I'm not really sure how the other 10% are even surviving. Not only is a website a necessity for real estate agents these days, but also because over 75% of all homebuyers use the internet to search for property, and over 52% of all those searches came from a mobile device. So not only do you need a website, but it needs to be properly optimized for mobile. If you plan on having customers see your site, you need to do this anyway, as Google recently announced they will be penalizing websites that are not properly configured for mobile use.

In 2006, only 6% of real estate agents used a smartphone on a daily basis. In 2012, over 85% use a smartphone during their everyday activities. As mobile devices are expected to begin outselling desktop computers within the next year, mobile and cloud trends should be followed closely by real estate agents.

Real estate apps are a huge help for real estate agents in the cloud. The top real estate app, developed by realtor.com, gets 20,000 home views per hour. Real estate agents are using mobile apps, and using them in a big way to attain success. 80% of the top real estate agents use some form of cloud service- file storage, CRM, mobile apps, email, etc. The cloud has changed real estate, and as it continues to transform the industry and push it forward, real estate agents in the cloud should keep up with all the latest cloud and mobile trends. Your success very well may depend on it.

How to sync cloud services together for greater efficiency

The use of cloud services can be confusing when there are so many to choose form. But cloudHQ ties them all together by allowing users to sync their data from one cloud service to the next. So if you use Evernote to jot down ideas and grab snapshots on the go, but you use Google Drive to create documents, spreadsheets and presentations, but you want everything stored in Dropbox because of its superior storage and file-sharing capabilities, cloudHQ can make all that happen. Not only that, but cloudHQ prevents any chance of data loss happening as it provides a complete backup of all data that you have stored in the cloud. When you are dealing with confidential client data, legal forms, contracts or other transaction documents, it's nice to have the peace of mind knowing that even if something happens to your data, you have a complete backup stored away in another account. It can be accessed quickly and restored in seconds, so if you experience data loss- by accidentally deleting files yourself, or by a hacker deleting your files, you can quickly restore and get back to work as though nothing happened.