How To Prevent Real Estate Data Disasters

Real estate agents are migrating to the cloud in increasing numbers and you probably already use at least some cloud services, whether you realize it or not. Do you take notes with Evernote? Create documents with Google Drive? Share files using Dropbox? Manage projects using Basecamp? Access email through Gmail? If so, then you are already using cloud services. But with all of the benefits that these cloud services bring to real estate agents comes added risk. Not everything goes perfect in the cloud and sometimes there are instances of data becoming unavailable or completely lost and deleted. In this article, we will take a look at what you need to know as a real estate agent to protect your data from becoming lost or stolen and how you can still access your data even if your cloud provider's site goes down or locks you out of the account.

Unavailable data

There are many reasons why you may not be able to access your data. The big one of course is data loss, but we will take a look at that issue in the next section. Other reasons include:

  • Disgruntled or recently-fired employee looking for revenge accesses account and changes authentication, hides or removes files, etc.
  • Account is wrongfully flagged by cloud hosting provider for ToS violation
  • Human error (accidental misplacement or deletion of files
  • Cloud provider downtime or maintenance

Well, cloudHQ provides synchronization between cloud services just for that reason- in case you cannot access your data. So if you're using Google Drive as your main real estate account but it goes down for maintenance or locks you out of the account for any reason, you will still have a complete backup of all of your data on a separate cloud service such s Dropbox or Box.

Data loss

Data loss is one of the biggest disasters that can hit a real estate agent. Just imagine all of your contracts, transaction documentation, photos, legal documents, confidential client information and other sensitive files suddenly wiped out. Sure, you MIGHT be able to go back to each client and get the necessary signatures and documentation again...AND go back and take photos again...AND file the necessary paperwork through the clerk again...AND whatever else is needed to get back on track. But even if (and that's a big IF) you are able to recoup all of your lost documents and files, it will take a lot of time. You can lose sales during this time, and even worse- customer satisfaction. Once the bad reviews start hitting the internet and spreading between friends, it can be an ugly runaway train with no positive end in sight.

Luckily, cloudHQ provides an excellent cloud backup service that is specifically designed to protect real estate agents from losing ANY of their data. That's right, not one single file will be lost if you take advantage of cloudHQ's backup service. Here's how it works:

Let's say that you use Dropbox (or Box, Google Drive, SkyDrive, Evernote, etc.) for your main real estate cloud storage. This is where you have all of your important data located. But you experience a data loss incident. If you don't have cloud data backup, you will be in a world of hurt and the process of recovering all of your lost data must get started, taking your focus away from marketing and gathering leads. But if you have cloudHQ, you can use the great cloud backup service to create an automatic and continuous backup between Dropbox and a separate cloud service, such as Box, Google Drive, etc. Your data in the main account disappears, so what do you do? No problem, you simply login to the backup account and restore all the lost data within minutes.

Protect your data from data loss now by using cloudHQ's cloud data backup service. Once the data has disappeared and you realize there was no backup plan in place, you will only be able to wish you had this service. Be prepared. Sign up for the free trial now

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