Maintaining Mobile Security In Real Estate
As real estate agents migrate more of their business to mobile and remote work, they need to be aware of the security risks that come along with mobile use. Many real estate agents are self-employed or independent contractors, while others work for large real estate corporations. In a large corporation, you will find many strict mobile policies that agents must adhere to when using mobile devices for company tasks. Often there is a full-scale "Bring your own Device" (BYOD) plan in effect. This policy covers all aspects of the mobile device usage and the company's management, monitoring and maintenance policies (if any) that are in effect for a company BYOD implementation.
When creating a mobile policy, the policy should include information pertaining to cloud services and apps that are used by real estate agents to perform company tasks. How these services and apps are accessed from the mobile device and what data users are allowed to access through these devices. All Software-as-a-Service (SaaS) apps that will be used in the agent's line of work should be clearly defined in the mobile policy.
Third-party cloud providers are sometimes needed to perform various tasks that other programs and software are unable to do. A section defining the use of these third-party vendors should be implemented into the mobile policy. For instance, if you choose a specific cloud provider to perform a service for you, you expect that cloud provider to handle the aspects of the project. But if that cloud provider enlists the help of separate cloud provider to perform some of the tasks on the project, this could cause a security risk as you will not be aware of the third-party vendor's involvement and will be unable to thoroughly examine the vendor's security features.
As a real estate agent, you probably use multiple cloud services- Evernote, Dropbox and Google Drive are three of the top choices for most real estate agents. But how secure is that data? Notes, photos and audio clips that are created and stored in Evernote, Documents that are uploaded or created and stored in Google Drive, and large files such as presentations or videos that are stored in Dropbox- all of this data could vanish in an instant. Sometimes data loss occurs due to accidents and human error, while other times it happens due to malicious deletion such as hacking or revenge. But this the cloud, you say. It's all backed up, right? The answer is yes...to a point. Many cloud providers offer data recovery options for a certain amount of time, typically 30 days. So if you accidentally delete an important file (contract, financial record, transaction, etc.), and don't catch the missing file for over 30 days, it can be gone forever. If a malicious hacking occurs and the attacker deletes important data. Or a disgruntled employee in an act of revenge. And yes, sometimes the cloud provider's automated system wrongfully flags a user for a ToS violation, which can result in data loss, even if the account is eventually restored.
There is a perfect solution to protect real estate agents from data loss- cloudHQ. The cloudHQ system works by replicating files between multiple cloud services. Here is a handy link to all of the cloud services
that cloudHQ is compatible with, as well as the detailed instructions on how to set up sync between various cloud services. You can choose which cloud services you wish to use for a sync pair- for instance, if you think it would be useful to have all of your Evernote notes automatically popup in Google Drive, you can set up a sync between Evernote and Google Drive
. Or maybe you want all of your Google Drive documents to automatically popup in Dropbox. That's as simple as creating a sync pair between Google Drive and Dropbox
. And guess what- if you set up BOTH sync pairs, you will have all of your Evernote notes sent to Google Drive, plus all of your Evernote notes and Google Drive documents sent to Dropbox. This creates a very useful sync, as well as a complete backup of all your work in Dropbox.
You should create mobile and data security policies, which clearly outline all security implementations to eliminate all potential threats, vulnerabilities and possibilities of data loss. Mobile devices can be lost or stolen, and data compromised. Cloud account security can be breached and data can vanish in the blink of an eye. But with the cloudHQ cloud data backup system churning tirelessly away, creating and protecting a complete secondary copy of all company data, businesses can rest assured that data loss will never be a problem. CloudHQ is the solution.