Top 5 Real Estate Security Tips
1. Create strong passwords
Creating a strong password should be common sense, but since the word "password" is still the number one most commonly-used password it's obvious that there are still many people that need to increase their knowledge of internet security. Here are a few helpful hints to help create a perfect password:
- Use a combination of lowercase and uppercase letters, numbers and special characters.
- A longer password is more secure and harder to crack.
- Don't use easy-to-guess words such as your dog's name, your birthdate or social security number, your street name, etc.
2. Secure passwords
Real estate agents should create a list of passwords and secure it. This can be accomplished on most computers and devices by enabling the single password option. This stores all passwords behind a single password so it makes it easier to remember. However, this also means that a malicious hacker only needs to acquire a single password to gain access to all accounts. A single sign-on service such as OneLogin can help manage your identity and keep it protected behind a single password.
- Hard drives can be removed from the hard drive and destroyed.
- Data can be removed from a PC hard drive by using a high-powered nuker program such as Darik's Boot and Nuke to wipe the information from it.
- On a Mac, this can be accomplished easily. The computer should be started by inserting the Mac OS X install disc and holding down "C." From the Installer menu, open the Disk Utility, choose the erase option and then choose the "7-Pass Erase" feature.
- Use third-party encryption services to encrypt your information before it ever leaves your hard drive. This extra step offers a much-needed boost to the security of confidential data.
- If you outsource or sub-contract any parts of a project which calls for a contract, be sure that information security policies are clearly outlined in the contract. This can help protect you at a later date if something goes wrong.
Mobile devices can also be used to improve security for online accounts by using two-step verification. This means that anytime someone tries to login to one of your accounts, a verification code will be sent to your mobile device. So if an unauthorized person gets your password and attempts to access your online accounts, they will be unable to without also having access to your mobile device.
The cloudHQ backup system works by replication. Let's say that you use Dropbox to store many of your real estate documents and other files. If these files get accidentally or maliciously deleted, it can seriously damage your real estate business. But using cloudHQ, you can have all of your files from Dropbox replicated to a secondary cloud service such as Box or SkyDrive. So if any files get deleted from Dropbox, you can still access all of the files in Box, and you can quickly restore your Dropbox account back to its original condition.
The cloudHQ system works with a variety of cloud services, and they are currently offering a free fully-functional 15-day trial for businesses and professionals to test cloudHQ and determine if it is right for their company.
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